Notice Writing

There are two means of communication, Formal and Informal. Notice writing is a formal means of communication. The purpose of notice writing is to bring to notice a certain piece of information to a group of people. They are generally pinned in any common area where the concerned people can read it. 

It is one of the common methods of communication. It gives important information about something that is about to take place or has taken place. It is usually meant for a wider audience and is put up in a public place for easy accessibility.


What is a Notice?

Notice is a formal, written or a printed announcement for the group of people. It is written in a very precise language avoiding any extra details. 

Basically, notices are a tool of disseminating information regarding any occasion or issues. They reach a large number of people in less time, that is why they are precise and brief in nature.  


Format of a Notice

  1. Name of the Organisation -   It refers to the name of the institution of which the person writing a notice is a part of. It is written on the top of the page, it helps the readers identify who issued the notice. 

  2. Title - ‘Notice’- This title says” notice’, It lets the readers know that they are going to read the notice.  

  3. Date - The date is written on the left corner of the notice after leaving a tile.  As the notices are the formal communication, date of issuing a notice is very important.  The date should be written in a proper format, which is clear and easily understandable.

  4. Heading -  Heading explains what is the notice about in brief. Heading should reflect the content of the meeting. It is just like a ‘subject’ of an email, which gives a synopsis or purpose of the communication

  5. Body - Body of the notice includes the main content for which the notice was issued. The body should contain all the necessary information required in the notice like time of an event, venue of the event and a date and it should be written in a passive voice without the use of first-person.


Example of Notice Writing

On the occasion of Environment day, the school has decided to organise a Fair. Nandita, the secretary of the environmental studies department, wants to call a meeting of the department students to discuss the details about the fair.

Chintels High School, Kanpur, Uttar Pradesh

Notice

10 May 2020 

 

Meeting of the Environment Studies Society


On the occasion of the Environment day, the school has decided to organise a Fair. All the students from environment society are requested to attend the meeting on 11th May at 10 am in the auditorium to discuss the arrangements for the fair.


Nandita

Nandita Kulmi

(Secretary of Environment Society)


Tips on Notice Writing

  1. A Well-Written Notice Must Inform The Readers About Five Questions

  • What is Going to Happen

The notice should explicitly state the event or information about which the notice is written.

  • Where It Will Take Place 

If it is an event then a place should be mentioned with complete address and landmarks, so that the reader can locate the venue without any hassle. 

  • When It Will Take Place 

The time should be written along with the place, make sure the time is a very important part snd should be rechecked before issuing the notice. 

  • Who Can Apply or is Eligible For It

The notice should state who it concerns and an unwanted crown can gather. It should be mentioned who all are eligible for that particular event on which the notice is issued. 

  • Whom to Contact or Apply to 

The issuing authority of notice should leave a piece of contact information for people to reach out to them.


  1. No Extra Details

Any kind of extra details is not required in notice writing, as it will only deviate people from the main topic. Notice has to be not more than 50 words.


  1. Follow the Structure

Following the notice writing format is highly recommended as it is uniformly accepted and could be noticed at once. 


  1. Appropriate Heading

Heading should be appropriate and should have content about the main purpose of the notice. If the heading is ambiguous people might get confused and leave the notice unread.


  1. Clarity

Even if the message is short, it has to be very clear to the minds of the reader. Sometimes in cutting short the message we lose the clarity. Notice has to be precise and accurate.

FAQ (Frequently Asked Questions)

1. Why is Notice writing important?

Learning to communicate about some event or happening has to be written formally and precisely. Notice writing serves the purpose of communication on a large scale with a few important sentences.

2. When can we communicate using a Notice?

Notice can be written for an invite for any meeting, an announcement of some kind, issuing some instructions, appealing for something and may more reasons.