We have always considered, time to be one of the most essential and precious things of our life. Our parents and grandparents always told us that, time once gone will never come back. So it is better not to think about the time that has already passed but it is important to focus on the present, considering this time to be good and blissful.
In the modern era, when everyone is leading a very busy life, and everyone has different kinds of things to put together, instead of finding out the fastest and easiest way to solve our problems to get the maximum benefits, we should always try to plan to work hard towards completing whatever we have in hand today, that is the most important or urgent task of the day and execute them, keeping our goals in view. We know there is no comparison to hard work.
However, Urgent work may not always be very important, but they seem to be very critical. By doing and finishing the most critical task of the day, we feel energetic and our brain continuously feels very active.
However, setting our priorities before working is a conventional method of time management. In this modern era, we should implement Covey’s Time Management Matrix
According to Covey, each task can be broken down according to its urgency and importance. All in all, we have 4 categories of tasks.
Quadrant 1: Important and Urgent - Necessity
To avoid serious consequences in future, in this quadrant we have to deal with the unforeseen events and pressing problems, immediately. Most of the time, some issues are unexpected and hence proper planning may not happen. Therefore, sometimes, it’s just enough to work on them proactively— before they have become urgent.
Quadrant 2: Important but Not Urgent - Extraordinary Productivity
Tasks in this quadrant are not that urgent. We can keep them aside for some time, but this is a mistake. Ideally, this is the quadrant where one should spend most of one’s time- working on strategic and high-impact tasks. They will bring more value to your studies, work or business. This is one way to help grow professionally and personally.
Quadrant 3: Not Important but Urgent - Distraction
Since we have to constantly keep ourselves busy, in this quadrant we have to deal with the less urgent tasks. They might distract an individual from the main goals, but as Dwight Eisenhower puts it, ‘What is urgent is seldom important’.
There are times when we can avoid these petty issues entirely, but the burden automatically reduces if this task gets delegated to someone else in the team or in class. If the delegation of this assignment is not possible then the same task can be completed by including small batches. The better the job, more hours can be allocated for particular tasks thereby making the work easy.
Quadrant 4: Not Important and Not Urgent - Waste
These tasks are neither important nor urgent. Small amounts of trivial activities help us relax. Yet we tend to waste a lot of time in this quadrant, so it is always advised to be careful for we may be losing the present moment.
Therefore, time management skills and following these quadrants during studies or at the workplace becomes essential to handle every project with diligence in future. In other words, as Lord Chesterfield had mentioned, “Take care of the minutes and the hours will take care of themselves.”
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