Enquiry Letter Format: Steps, Parts, and Example for Students
Table of Content
A letter of enquiry is a formal way to request information about products, services, admissions, business opportunities or any other details from an individual or organization. Learning to write an enquiry letter is an essential skill for students, especially for those preparing for English writing tasks such as in Class 10. Mastering this format improves your overall communication abilities.
What is a Letter of Enquiry?
A letter of enquiry is a formal written request addressed to a person or institution seeking detailed information about something specific. It is commonly used by students, professionals, and businesses. Understanding what is enquiry letter helps students develop their writing skills for both academic and real-world situations, such as business communications.
An enquiry letter can be written for various reasons—admission details, course information, product prices, or official clarifications. The language must be polite, clear, and precise, ensuring that your message is professional. For more formal letter-writing tips, explore the formal letter format on Vedantu.
Enquiry Letter Format and Its Parts
The enquiry letter format is standardized to ensure clarity and professionalism. Following the correct format of enquiry letter helps your request to be taken seriously and increases the chances of receiving a prompt reply. Below is a table showing the recommended structure for students and professionals.
Letter of Enquiry Format Table
| Parts of Letter | Purpose | Example Content |
|---|---|---|
| Sender’s Address | To identify the writer | 45, Green Park, Mumbai – 400018 |
| Date | When the letter is written | 24th June 2024 |
| Receiver’s Address | Whom you are writing to | The Manager, Star Coaching Institute |
| Subject | Purpose in one line | Enquiry about Summer Course Admission |
| Salutation | Greeting | Sir/Madam, |
| Body | Main message/request | Request details about course syllabus, timings, and fees. |
| Complimentary Close | Polite ending | Yours sincerely, |
| Signature | Sender’s name | Rahul Sharma |
When composing a letter of enquiry, keep your questions clear and specific. This ensures the recipient can give you all the details you need. If you are learning about other letter formats too, such as complaint letter format or order letter, notice how the structures are similar but tailored for different objectives.
Types of Enquiry Letters
There are different types of enquiry letters based on the purpose. Students often write for information on courses or admissions, while professionals write for business or job enquiries. Mastering each type expands your formal writing skills, useful for exams and careers alike.
Admission/Academic Enquiry: To get course or syllabus details from schools or colleges.
Business Enquiry: To request product or service information, pricing, or quotations.
Job Enquiry: To inquire about job openings or application status.
Enhance Writing Skills
Rules for Writing an Enquiry Letter
Following the correct rules is essential in enquiry letter writing. Your writing should be concise, respectful, and free of grammatical errors. Always structure your questions logically, and ensure the letter is formal and to the point.
Use a proper salutation and closing.
State your purpose at the beginning.
Ask clear, numbered questions if needed.
Maintain a polite and formal tone.
Provide your contact information.
Explore Essential Grammar Topics
Letter of Enquiry Example for Students
Here is a sample letter of enquiry requesting information about courses at a coaching centre. This enquiry letter example uses the format and guidelines explained above. Students can also check the Enquiry Letter PDF on Vedantu for more samples.
Enquiry Letter Sample for Admission
45, Green Park
Mumbai – 400018
24th June 2024
The Manager
Star Coaching Institute
Andheri, Mumbai – 400053
Subject: Enquiry about Summer Course Admission
Sir/Madam,
I am a Class 10 student interested in your summer mathematics course. Please send details regarding the course duration, fees, timings, and faculty. I would also like to know about any scholarships. Kindly share the brochure if available.
Thank you.
Yours sincerely,
Rahul Sharma
Use this template as a reference to write your own letter of enquiry class 10 assignments. Practicing with real examples, such as business inquiry letter samples, helps you gain confidence in formal writing. For more exercises, visit Grammar Exercises.
Enquiry Letter Format for Class 10 CBSE 2025
The enquiry letter format class 10 (CBSE 2025) expects the sender’s and receiver’s addresses, date, subject, clear message body, and proper closure. Double-check every section to avoid losing marks in English writing assessments. This structure also applies for enquiry letter class 9 and enquiry letter class 8.
For other formal communication formats, review templates like internship request letter or complaint letter format available on Vedantu’s English resources.
Page Summary
A letter of enquiry allows you to formally request information or clarification from an individual, organization, or company. By following the correct format, rules, and examples—such as those suitable for Class 10 CBSE students—you can communicate your questions clearly and professionally. Practice with Vedantu resources for confident and error-free writing skills.
FAQs on How to Write an Enquiry Letter (Format, Sample & Tips)
1. What is an enquiry letter?
An enquiry letter is a formal letter written to request specific information from an individual, company, or institution.
Key points:
- It is commonly used in academic exams, business communication, and official correspondence.
- The main purpose is to gather details about products, services, courses, or other opportunities.
- Students learn this format as a key part of English writing syllabus.
2. How do I write an enquiry letter?
To write an enquiry letter, use a formal structure and clear sentences to ask for the information you need.
Steps to write:
- Start with the sender’s address.
- Add the date.
- Mention the receiver’s address.
- Write the subject that summarizes your enquiry.
- Use a formal salutation (e.g., Dear Sir/Madam).
- Explain your enquiry in the body, stating details or questions clearly.
- End with a polite closing (Yours sincerely/faithfully).
- Include your signature and name.
3. What are the parts of an enquiry letter?
An enquiry letter includes several structured parts to ensure clarity and formality.
Main parts of an enquiry letter:
- Sender’s Address
- Date
- Receiver’s Address
- Subject
- Salutation
- Body (with specific enquiry details)
- Polite Closing
- Signature and Name
4. What is the purpose of an enquiry letter?
The purpose of an enquiry letter is to formally request information to help in decision making.
- It is used to get details about courses, products, services, admissions, or job opportunities.
- It is an important skill for students and professionals alike.
5. What is the difference between enquiry and inquiry?
The main difference is regional spelling and usage: "Enquiry" is used in British English, while "inquiry" is used in American English and legal contexts.
- Enquiry: Common in UK English, means requesting information.
- Inquiry: Common in US English and legal investigations.
6. Can you give a sample enquiry letter?
Here is a sample enquiry letter using the formal format:
Sender’s Address
Date
Receiver’s Address
Subject: Enquiry Regarding Online English Course
Dear Sir/Madam,
I would like to enquire about the details of your online English course, including duration, fee structure, and admission procedure. Kindly provide the necessary information.
Thank you.
Yours sincerely,
[Your Name]
7. What mistakes should students avoid when writing enquiry letters?
Students should avoid common errors to ensure their enquiry letters score well in exams and communicate clearly.
- Missing important format parts (like address or subject)
- Using informal or casual language
- Spelling and grammatical mistakes
- Writing vague or unclear enquiries
- Forgetting the polite salutation or closing
8. Where are enquiry letters used outside of exams?
Enquiry letters are used in real-life situations like business correspondence, school admissions, job applications, and official services.
- Seeking information about schools or colleges
- Requesting product or service details from companies
- Enquiring about job vacancies
- Asking for government or organization guidelines
9. How do you start an enquiry letter?
An enquiry letter should start with your address, the date, and the recipient's address, followed by a clear subject and polite greeting.
Example opening:
Sender’s Address
Date
Receiver’s Address
Subject: Enquiry Regarding [Topic]
Dear Sir/Madam,
10. What tone should be used in an enquiry letter?
An enquiry letter should use a formal, polite, and respectful tone throughout.
- Use professional language
- Be courteous and clear in your requests
- Thank the recipient in advance for providing information
