SOP as a Standardization Procedure for Organizations
SOP full form is Standard Operating Procedure and contains a specific set of directions to complete tasks according to industry regulations. Any document that contains the “how-to” remark falls under this category.
SOP's are essential documents and not just a set of simple procedures. SOP's also provided a ground-level explanation to implement plans as per the process. Suppose you want to return back a purchased item and contact the store. The store will take back the items according to the rules and procedures codified in the SOP.
Why Do You Require Sops?
Some companies don't find it necessary to have an SOP. However, this document is important, just like the operations procedures codified by doctors before surgery. Here are a few reasons for SOP requirement:
SOP’s are consistent and provide a unified platform regardless of the place of working
These codes also improve communication and make the job of HR easier. A set of rules helps to understand the rules in a simpler format
It is important to judge employee performance if you have an SOP in place. It also helps to stop workplace discrimination
Tasks are completed in a faster time with an SOP in place. It saves time and cost of the company
SOP also create a better facilitative work environment and provides the employees with a safer environment
How to Write an SOP
You might be wondering how to create your SOP. Browse through the guide and formulate your checklist:
1st Step: Ask your managers to formulate a list of tasks performed by your employees.
2nd Step: This step is extremely crucial as you need to plan the entire process. You can design a workflow diagram by creating a template. You also need to plan whether the SOP will be available online/offline.
3rd Step: It is time to take employees to feedback regarding the template designs. Moreover, your employees need to understand the process before implementing it regularly.
4th Step: After getting the feedback to add the notes to your templates. Obtain inputs from the managers and review the process thoroughly. This stage also determines who will be responsible for implementing your SOP
5th Step: Write down your SOP and update it whenever you wish. Standard Operating Procedure (SOP abbreviation) is a time-consuming process, but once implemented, it will help you tackle several issues.
6th Step: This stage involves immersing your team to follow the SOP. It's not a good practice to force your team to nosedive in the SOP. You can also tweak your SOP during this stage to suit your employees. This way, your new standard procedure will become acceptable to your employees.
SOP’s ensure that your team follows the best practices and talent is utilized to the fullest extent. A Sop needs to be clear-cut, precise, and emanate from a central base. Once implemented across the board, you will witness visible results in a couple of weeks and witness your sales skyrocket.
1. What is an SOP Manual?
Ans: A standard operating procedure manual contains a set of guidelines or instructions codifying the essential tasks of an organization. The Sop manual assembles all the units of sops in one place.
2. What is the Objective of SOP?
Ans: The full form of SOP is the standard operating procedure, and it contains step-by-step instructions compiled by a company. The SOP provides the company with efficiency, output, and gives a uniform performance parameter. SOP’s also enhance better communications between different facilities.
3. Who Prepares SOP?
Ans: SOP is generally prepared by the HR team and approved by quality assurance. SOP’s are handed out as pamphlets to managers and supervisors for seeking approval among the entire team.
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