How to Write a Resignation Withdrawal Letter with Format and Examples
A resignation withdrawal letter is a formal request to cancel a previously submitted resignation. It matters for school, work, and competitive exams because it helps students and professionals maintain good relations and clear communication. Writing a clear resignation withdrawal letter shows strong English and professional skills.
| Situation | Who to Address | Main Content to Include |
|---|---|---|
| Withdrawing from a job resignation | HR Manager / Reporting Manager | Reference resignation; reason for withdrawal; request for permission to continue |
| Withdrawing school resignation/leave | Principal / Head of Department | Date and reason for resignation; reason to withdraw; request to stay |
| After salary increment or changed circumstances | HR / Relevant Authority | Mention new circumstances; reference resignation; request cancellation |
What Is a Resignation Withdrawal Letter?
A resignation withdrawal letter is a formal letter to cancel your earlier resignation and request to continue your current job or studies. This letter is important when you change your mind and want to stay in your organisation, school, or college.
Importance and Uses of a Resignation Withdrawal Letter
This letter is essential in professional and academic environments. You may need it if your situation changes or you reconsider your decision to leave. Using the correct format helps you communicate clearly and politely with the concerned authorities.
- Maintain professional and academic relations
- Show respect for the organisation’s process
- Improve your chances of continuing
- Clear communication for HR or school records
Resignation Withdrawal Letter Format
Writing a resignation withdrawal letter in proper format increases acceptance chances. Focus on clarity, politeness, and providing relevant details. Follow the steps below:
| Section | What to Write | Example |
|---|---|---|
| Sender Details | Your name, address, contact, and date | Akriti Dutta, 99 Sai Enclave, 999999, 28 Feb 2024 |
| Recipient Details | HR Manager / Principal’s details | The HR Manager, UIZ Digi Solutions, Bangalore |
| Subject Line | Reason for writing (Withdrawal of Resignation) | Requesting withdrawal of resignation |
| Salutation | Respectful greeting | Dear Sir / Madam / (Name) |
| Opening | State intent to withdraw resignation | I wish to withdraw my resignation dated... |
| Body | Give reason, explain change, reference previous resignation | Due to changed circumstances, I would like to continue... |
| Closing Request | Request for cancellation/approval | I request you to kindly accept my withdrawal... |
| Thank You & Closing | Express gratitude, sign off politely | Thank you, Yours sincerely |
| Signature & Details | Sign and give ID details if needed | Signature, Akriti Dutta, E0000 |
Resignation Withdrawal Letter Samples
Clear examples help you write your own letter quickly and confidently. Below are samples for various situations.
1. Workplace Resignation Withdrawal Letter
Akriti Dutta
99, Sai Enclave
Bannerghatta, Bangalore
28 February, 2024
The HR Manager
UIZ Digi Solutions
Bangalore – 560076
Subject: Withdrawal of Resignation
Dear Ridhi,
I am writing to formally withdraw my resignation dated 30 January, 2024. Due to changes in my personal situation, I have reconsidered and wish to continue working with your organization.
I sincerely request you to accept my withdrawal and allow me to continue in my current position. Thank you for your understanding.
Yours sincerely,
(Signature)
Akriti Dutta
Employee ID – E0000
2. School Resignation Withdrawal Letter
Arpita Kar
#140, Meenakshi Layout
Bangalore – 560076
28 February, 2024
The Principal
Mount Carmel School
Bangalore – 560074
Subject: Permission to Withdraw Resignation
Respected Madam,
I am writing to request withdrawal of my resignation dated 1 February, 2024. After careful thought, I wish to continue as a member of your institution.
Kindly allow me to withdraw my resignation and remain in my current post. Thank you.
Yours sincerely,
(Signature)
Arpita Kar
3. Withdrawal Letter After Salary Increment
Subject: Resignation Withdrawal Due to Salary Increment
Dear Sir,
I am writing to withdraw my resignation dated 20 January, 2024. The recent salary increment has influenced my decision, and I wish to continue working with your team.
Please consider my request for withdrawal of resignation.
Thank you.
Yours faithfully,
(Signature)
Your Name
Writing Tips for a Resignation Withdrawal Letter
- Be polite and formal
- Reference your earlier resignation (date)
- State a clear, genuine reason for withdrawal
- Mention your wish to continue (job or studies)
- Thank the recipient for their understanding
- Avoid blaming anyone or sounding negative
Common Mistakes to Avoid
- Writing a casual or emotional message
- Forgetting to mention your resignation date
- Giving unclear or weak reasons
- Missing important contact or ID details
- Sending without checking organization policies
More Letter Writing Formats and Help From Vedantu
- Formal Letter Format – For clear workplace and academic letters
- Letter Writing Guide – Steps and samples for different letters
- Job Application Letter Format – Useful format for HR-related letters
- Application for Bank Statement – Practice formal requests
- Experience Certificate Request – Useful when applying for new jobs
In summary, a resignation withdrawal letter is an important formal communication tool in both professional and academic settings. Knowing its format, uses, and correct language can help students and employees resolve critical situations confidently. Practise with Vedantu’s guidance to build strong writing skills for exams and real life.
FAQs on Resignation Withdrawal Letter Format Samples and Writing Guide
1. What is a resignation withdrawal letter?
A resignation withdrawal letter is a formal letter written to request the cancellation of a previously submitted resignation. It is used when an employee decides to continue working after giving notice.
- It formally asks the employer to ignore or revoke the resignation.
- It should be polite, clear, and professional.
- It is usually submitted before the resignation notice period ends.
2. How do you write a resignation withdrawal letter?
To write a resignation withdrawal letter, clearly state your intention to revoke your resignation and request approval to continue your employment.
- Start with a formal salutation.
- State the date of your original resignation.
- Request to withdraw or cancel the resignation.
- Express gratitude for the opportunity.
- Close professionally with your name and signature.
3. Can I withdraw my resignation after submitting it?
Yes, you can withdraw your resignation after submitting it, but it depends on your employer’s approval and company policy.
- If the resignation has not yet been accepted, withdrawal is often easier.
- If it has been accepted, approval is at the employer’s discretion.
- Submit a formal resignation withdrawal letter as soon as possible.
4. What should be included in a resignation withdrawal letter?
A resignation withdrawal letter should include a clear request to cancel your resignation and relevant employment details.
- Your full name and designation
- Date of original resignation submission
- Statement requesting withdrawal
- Reason (optional but recommended)
- Expression of appreciation
5. What is the difference between a resignation letter and a resignation withdrawal letter?
A resignation letter announces your intention to leave a job, while a resignation withdrawal letter requests to cancel that decision.
- A resignation letter starts the notice period.
- A withdrawal letter attempts to stop or reverse that process.
- The purposes of both letters are opposite.
6. How soon should I send a resignation withdrawal letter?
You should send a resignation withdrawal letter as soon as you decide to stay, ideally before your notice period ends.
- Early submission increases the chance of approval.
- Delays may lead to replacement hiring.
- Act before final settlement procedures begin.
7. Is it professional to withdraw a resignation?
Yes, withdrawing a resignation can be professional if handled respectfully and formally.
- Use a clear and polite withdrawal request letter.
- Avoid emotional language.
- Be prepared for the employer’s decision.
8. Can you give an example of a resignation withdrawal letter?
Yes, here is a simple example of a resignation withdrawal letter:
- "I respectfully request to withdraw my resignation dated 10 June 2026. After careful consideration, I would like to continue in my current position at the company. I sincerely appreciate your understanding and consideration."
9. What tone should be used in a resignation withdrawal letter?
A resignation withdrawal letter should use a polite, formal, and respectful tone.
- Avoid blaming language or complaints.
- Express appreciation for the opportunity.
- Show commitment to your role.
10. What are common mistakes to avoid in a resignation withdrawal letter?
Common mistakes in a resignation withdrawal letter include being unclear, emotional, or informal.
- Not clearly stating the request to withdraw the resignation
- Using negative or defensive language
- Submitting the request too late
- Ignoring company procedures
