Principles of Coordination

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Coordination is one of the prominent functions of management. It is an ongoing process that helps to smooth ongoing activities and communication between the employees, whether they are individuals or groups, or teams. It always aims to minimize friction and maximize collaborative efficiency. Let us explore more about the principles of coordination, techniques of coordination, etc.

Principles of Effective Coordination

As coordination plays a vital role in the organization, every manager tries to maintain good collaboration with other executives which helps in the growth of the organization. That's the reason managers need to understand and implement some principles to attain effective coordination. Mary Parker Follett has given a set of principles of effective coordination.

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They are,

1. Early Stage:- This is the most important principle of coordination, which specifies that the coordination should start at an early stage or initial stage of the organization. If proper coordination has been done before the planning system, we can provide effective plants that automatically develop the name and fame of the organization.

2. Personnel Contract:- Coordination itself is a process involved with the human resource. If the direct contact of personnel is implemented, it eradicates Several conflicts and misunderstandings. Face-to-face communications, group discussions, grievances, settlement methods come under this principle.

3. Continuity:- It is the most important principle of coordination. Because it is a continuous process and cannot be left or restricted to some activities. The entire organization requires coordination around the clock.

4. Reciprocal Relationship:- It is the best principle of effective coordination. Because the coordination will be in a two-way direction. If the purchasing department works with the sales department, the sales department again needs to work with the finance department. Similarly, the communication I'm the influence but also done in the same way. Every person needs to communicate with another person, and if one person influences the other, he might be influenced by any third person. So the coordination should be in reciprocally also.

5. Dynamism:- The process, principles, and techniques of coordination should not be static. Based on the requirements and the scenarios, it keeps on changes according to the context spontaneously.

6. Simplified Organization:- This principle also achieves effective coordination. It is merely like a divide and rule policy. If the size of the organization is too large, it can be divided into several departments, and each department should have a coordinator or coordination head. He will look after all the collaborations, delegations, etc.

7. Self-Coordination:- This principle explains that expecting coordination from other departments is as essential as maintaining the same thing in our department. It is like to give respect and take respect. Initially, if we are perfect, then we can expect the same thing from others. So self-coordination is the initial measure or principle of effective coordination.

8. Clear-Cut Objectives:- the objectives and standards were set by high-level management. These objectives should be properly facilitated and create awareness of all the departmental heads and other employees. All the employees have a clear idea of what they need to achieve; then they can work according to that.

9. Clear Definition of Authority and Responsibility:- The high cutter employees should explain and define the authorities and responsibilities to the respected person, and it should be explained to all the lower-level employees. Every employee needs to understand to whom he needs to report and what are his responsibilities. This kind of coordination is significant for a healthy organization.

10. Effective Communication:- Communication is the basic principle of coordination. Clear and proper communication avoids several problems and provides multiple solutions for a single problem. So proper communication should be I'm graduating within the staff, which helps to exhibit their skills.

11. Effective Supervision:- the high-end executives should monitor and supervise all subordinate's works regularly. They should not neglect their responsibility and should not mislead their supervision. This helps to maintain effective coordination as well as reduce the chances of making mistakes.

These are the various principles formulated by Mary Parker Follett for the growth of the organization in terms of quality and quantity. As it is clear that Principles and techniques of coordination are dynamic, the techniques of coordination had formulated with different opinions. The generalized techniques of coordination are categorized as:

Techniques of Coordination

1. Structural and Formal Techniques 

  • Departmentalization 

  • Centralization/Decentralization 

  • Formalization and Standardization Planning 

  • Output and Behavioural Control.

2. Informal and Subtle Techniques. 

  • Lateral or Cross-Departmental Relations Informal Communication 

  • Socialization.

These are the various principles and techniques of coordination which each principle and technique has its significance and strive for the growth of the company.

FAQ (Frequently Asked Questions)

1. What are the General Techniques of Coordination?

A. Apart from the other classifications, the coordination process has some general techniques which yield several benefits. They are - 

  • Chain of Command 

  • Leadership 

  • Committees 

  • Communication 

  • Voluntarily Coordination 

  • Sound Planning 

  • Incentives 

  • Clearly Defined Goals

  • Coordination by Simplified Organization

2. What are the Types of Coordination?

A. There are two types of coordination they are- 

Internal coordination:- It is coordination which we need to maintain within the organization like between the departments, employees, people, between Superior and subordinates, etc.

External coordination:- It is another classification of coordination which deals with the stakeholders, customers, suppliers, etc. who are away from the organization but have transactions and work with the organization. For these people also, it is essential to maintain proper coordination for the smooth flow of activities.

Both types of coordination are one and the same in method, principles and have the same priority.

3. How Did the Process of Coordination Be Done?

A. The coordination is a continuous process that can be achieved by various managerial functions. Each function is dependent on the next function and all those functions are dependent on this coordination.

  • Planning

  • Organizing

  • Controlling

  • Staffing

  • Communicating

  • Implementing.

These are the various tasks to be performed in management. All these activities involve coordination. It plays a predominant role in the organization. That's the reason the coordination has various principles, techniques, and measures, etc. The article has several principles explained by Follett.