The process of hiring suitable or eligible candidates in any organization for particular positions is called staffing. In this process, the education, skills, knowledge of the candidate is assessed for particular job roles in a company. 

Definition of Staffing

Staffing is referred to as one of the crucial functions of management. It includes the entire process of assessing a candidate to fill in a vacant position in an institution for a particular position at a particular time. In any form of organization, the Human Resource team plays an important role in the utilization of machines, money, and material of the company in a judicious way. With the recruitment or right employees for the right job role, any company can expand and succeed. 

Therefore, it is the effort of the Human Resource department to bring in efficiency inside a company. The process of staffing greatly depends on the aptitude, ability, talent, and specialization of a candidate. It is important because, with the right employee, the pre-set goals of the company can be achieved with the hundred per cent manpower contributions. 

Functions of Staffing

The most important function of staffing is to get suitable candidates for different job positions in an organisation. It helps in recruiting the right person for the right job which results in delivering a higher level of performance and maximum amount of productivity. Also through various aspects, it helps in promoting the maximum utilization of the human resource department. 

When the human resource department is able to recruit the right person for the right job there is job satisfaction amongst workers. Moreover, this factor also helps in increasing the morale of the workers. Not only it helps in the better utilization of the human resource but it also helps in the continuation and expansion of the organization through improvement managers.  

Importance of Staffing

As stated earlier that staffing is one of the important functions of the management department in an organization. To achieve efficient performance in the management, staffing should be given importance. It is necessary because if an organization does not have employees who are competitive and skilful in nature then the company is likely to face hurdles or failure in the long run. The management is able to function better, plan better, become more organized, and have better control with the help of the right employee assigned in the right job. All these cater to efficient performance in the organization. 

Only the right kind of employee with the right set of skills will be able to utilize the latest technology, material, and capital. Hence, by performing the staffing function the management will be able to make efficient use of technology. Unavoidable is the fact, that a significant amount of money is invested in the recruitment, training, and development of the candidates. Therefore, to achieve the maximum amount of output, the staffing procedure should be carried out carefully keeping in mind the objective. This is known as the optimum utilization of Human Resources. 

Moreover, there is also a need for the development of human capital. It is important for the human resource department to assess the requirement of manpower. According to that, they can train the existing employees for their career and advancement and bring in new employees who can justify their recruited position. By these approaches, understanding, and implication, the company is ought to have a better prospect in the future. 

The increase in private sector companies has also increased the need for a good working culture that can keep the employees motivated. This is the reason why the Human Resource department looks out for employees who have suitable education, needs, and socio-cultural factor and can increase the efficiency of the organization. This makes the human aspect of the organization crucial. The employees of an organization tend to work better with non-financial and financial incentives and achieve their objectives. By building an environment that has higher morale the employees will be able to achieve their objective in a better manner. 

The characteristics of staffing are that it is a people-oriented function and is also the basic function of management. Moreover, it requires human skills and is a continuous function. All form of organization requires staffing. The managers are involved in various staffing activities. Hence, he or she is highly responsible for all the existing and new employees who are working in the organization. The managers manage them to get the work done efficiently and accomplish the goals of the organization righteously.