Controlling is a crucial activity of managers. Controlling plays a vital role in management which involves several procedures, principles, methods, etc. All the managers send me to understand the importance of controlling and the methods involved in it. Let us know about the principles of control in management and explaining each principle in detail makes the readers have prior knowledge on this.
The Principles of control can be defined as different methodologies, techniques used by the managers to control and monitor various business activities which help for the growth of the organization. These principles also help to protect and safeguard the organization, its assets, liabilities, resources, etc.
We have six different principles of control in management. Each has its significance. Let's see all the principles in detail.
It is the basic principle of control. The principle of reflection of plants plays a predominant role in the organization for its growth in terms of quality and quantity. Planning and controlling are like side by side of a coin. This principle helps to reflect all the plants that were designed in the first stage of the organization.
It is another important principle of control that helps to prevent the negative aspects of the firm at the initial stage. From the ancient days as we believe prevention is better than cure, this principle helps to realize defects in the beginning and also tries to find remedies for them. Feedforward control is a famous technique used in the principle of prevention.
Apart from the principles of control, responsibility is the basic duty that should be owned by every employee from a lower level to a higher level of the organization for its smooth and safe growth. It was also helpful in gaining name and fame for the organization.
This principle majorly concentrates on minor exceptional cases that may deviate slightly from the standards stated at the beginning of the organization. It also takes care that these exceptions may not disturb or affect the growth of the organization.
Each organization plays several critical points because of various factors. At that time, the principles of control in management help the managers to pay more attention to these critical points, whether they are expected or unexpected.
It is also one of the principles of control that explains the delegation of authority as well as the direction of a message which can pass from the lower level to a higher level. Even though it seems to be General, it plays a very significant role as certain issues may raise for the middle-level employees because of superiors and subordinates.
This principle of control is completely contrasted to the above principle, which is the feedback principle. It is simply known as the feed-forward principle. Along with the low-level employees, planning and controlling the action, the high-level employees will forecast and monitor the activities going on in The firm, and it takes care of all the activities that need to move smoothly without any deviations or disturbances.
It is the most important principle of control in management. Every organization needs to choose a set of principles that are suitable for that particular organization because every organization may vary from its type, size, methodologies, etc.
Every task cannot be made with a plant design on paper. It should take a physical form and put it into action. Then only we can move forward either in Life or in work. This principle of action is also an extension of finding out defects and deviations. It helps to take necessary remedial actions for the findings.
Every organization has a set of standards that need to be obeyed and followed by all levels of the organization. These should be productive and qualitative, for example, like punctuality, delegating work, reporting to the required people, etc., all these Commander standards should be transparent and specific to their organization.
It is the most common principle of control. Because every organization's motor is to achieve its objective either monetary benefit or fame or any other, this principle always monitors the works for the final objective. It also controls all the deviations and looks after the remedies facilitated to that particular deviation.
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1. What are the Different Types of Controls Available in the Organization?
Ans. We have three different types of organizational controls. They are
Feedforward Control:- the supervision of various activities, finding defectives are the function of controlling. The feedforward controls act as a spontaneous remedy or action needed to take unexpected deviations to occur in the organization.
Concurrent Control:- it is like a continuous control that looks after the ongoing activities in your project. It also Bridges the gap between high-level employees to low-level employees to run the project smoothly.
Feedback Control:- it is the last step of the controlling activity. The feedback is an opinion or a suggestion taken from all employees, customers, whoever is involved in the organization seeing the output. This helps to rectify the mistakes and develop the organization by knowing the requirements of the people.
2. What is the Process of Controlling?
Ans. Controlling is a process that helps to monitor, analyze, rectify, control all the ongoing activities in an organization in a structured way. It involves a set of sequential steps.
Establishing a set of standards and certain methods to measure organizational growth.
Implementing those methods and measuring organizational growth.
Determining and submitting reports regarding the growth of the organization, whether it meets the ultimate object or not.
Taking necessary actions based on the obtained report and analysis made.
3. What is the Nature of Control?
Ans. Based on the nature and the functions of controlling only, it will use more in the management. Some of the features of controlling are-
It is a dynamic process that changes from time to time.
It always accomplishes with planning.
It is a continuous and never-ending process.
Information is the basic element of control.
Delegation of authority and work majorly depends on controlling.