Tips and Conventions with Sample Reports

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The formal style of elaborate writing on any topic is called report writing. The format and the tone of the report have to be formal. The main consideration while writing a report is the target audience. Some of the best report writing examples include business reports, school event reports, etc. To make it productive, Tips and Conventions with sample reports must be followed properly. A simple report writing example for students is also helpful.

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How to Write a Report in English?

People often think of ‘how to write reports in English?’.  The information and the facts that you present in the report have to be correct. It would be best if you are not biased in your report. Fact-checking and proof-reading are also important before you submit the report. It is important to analyze every aspect before writing the report. The purpose of writing a report is to enlighten the readers about the subject, without the writer’s personal opinion. Report writing in English is a conglomeration of facts, tables, data, charts, and inferences from the analysis. Finally, the report has to be acceptable by the readers who want the report.

Additionally, for a factual report, you need to provide clear suggestions. Go through an example of report writing if you need. It will help if you consider your position and the reason for writing the report. You need to understand the motive of the readers, according to which you can decide the list with which you will prepare the reports.

Tips of Report Writing Examples

Here is the common report writing format.

  • Executive Summary: You highlight the important points of the main report.

  • Table of Contents: The index of the report.

  • Introduction: You need to describe the origin of the topic and the essential points of the subject. 

  • Body of the Report: The main component of the report.

  • Conclusion: The analysis, measures taken, inferences, and future projections.

  • References: The source of all information included in the report.

  • Appendix: Short forms used in the report. 

The general format of writing an English report covers the points mentioned above in the same order.

Report Writing Example for Students of Business

A detailed description of each of the elements of a report writing sample is given below.

Executive Summary

At this point, you summarize the main aspects of the report. Let us give an example of report writing. The report includes the topic of the report, the data obtained, methods to analyze the data, and recommendations and analysis obtained from the data. You can keep the summary as short as one paragraph, or as long as five pages. The length of the executive summary depends on the contents of the full report.

The executive summary is one of the important steps in every report writing. Many readers do not have time to read the entire report. Therefore, the executive summary gives the full view of the report to the reader in a summarised manner.

One important point to consider while writing the executive summary is that although it is placed at the beginning, it is a summary. You must include a separate summary at the end of the report as well.

The Executive Summary Must Include

  • The purpose and agenda of the report.

  • The analysis conducted, and the results obtained.

  • The recommendations projected from the analysis. It must not be more than a page.

Table of Content

In the process of report writing, the second column must have a table of contents. It describes the author, audience, and purpose of the report. The table of content has to be on point and short.


The introduction is considered as the beginning of the report. It is one essential part of the report writing for students. All the topics that will be described in the report will be highlighted in the introduction section. It must also contain the background information supporting the report. 


The body is the most important component in writing a report example. It describes the problem addressed in the report in detail, showcases all the data collected, presents them in writing, charts, or tables, and discusses them with proper reasoning. The body is subdivided into various subsections, with a defined heading to describe each of them. The headings and the subheadings must be crisp and to the point. The body must be directed to present full clarity to the readers. The readers must understand the logical flow attempted in the body section. One of the thumb rules of how to write a report on an event is not to include personal opinions or biases, which can make the report boring. To avoid such circumstances, it is better to use pointers and list the data simply and shortly.


The conclusion is the summary of the report. It is similar to the executive summary, the first step in the simple report writing examples for students. It presents an interpretation of the body, and also the ways to improve the businesses with additional recommendations.


The second last step in the report writing example for students is the references. It is the list of sources from which the data and background information are withdrawn. It is a way of giving credit to the original researcher. Also, the reader can refer to the original documents whenever needed.


The last part of the report writing is the appendix section. It is an optional element of the report format. It can contain additional technical details not included in the body section. It can also contain a list of descriptions of the short forms used in the report.

FAQ (Frequently Asked Questions)

1. What is The Format of Report Writing?

The steps of how to start a report include an executive summary, table of contents, introduction, body, conclusion, references, and appendix. All the steps involved in report writing are essential except the appendix, which can be optional. A good report writing sample has to be followed to the point to make the report productive and appealing to the readers. The arrangement of the report components will determine the attention of the readers. Therefore, it is important to pay full focus on the process of report writing, because the performance of the business depends on it. It is wise to follow report writing examples for students.

2. What is The Need of The Executive Summary Section in The Process of Report Writing?

The executive summary is the first of all the steps that are involved in report writing. It is similar to that of the conclusion section. In this section, the topics discussed in the report are enlisted with a brief summary of each of them. Moreover, the methodologies used also have to be mentioned in the executive summary. It must also include the outcome of the analysis in brief. It must end with a list of inferences and future recommendations that outgrows from the analysis mentioned in the report writing sample.

3. Describe The Body Section in The Steps of Report Writing.

The body of the report is one of the major steps in report writing. It provides the most vivid description of all the steps involved in report writing. It begins with the methodologies used in arranging the data in reports. The full detail of the analysis performed is mentioned in the body section. The outcome of such an analysis is the final point of the body section. Many reports also consider presenting a list of recommendations that projects out from the analysis. All these points are essential in making the body section of the report productive and attractive for all the readers. These are simple report writing examples for students.