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Last updated date: 23rd May 2024
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With the advent of the internet and the worldwide web that connects us, we can honestly say that humanity’s outlook will never be the same. While the internet is mainly composed of an unending chain of servers and access points, many organizations use something called the intranet, meaning a slightly closed network. An intranet typically holds information specific to an organization and can usually be accessed by an employee with the appropriate credentials. The uses of the intranet are many: from accessing files to even chatting with other members. 

Intranet Definition

The intranet is the prime method of saving and sharing files that aren’t meant for the public eye in a way that only members of the organization can see. The intranet is known for being a highly connective web of information that is only shared between those with appropriate access credentials. One will find that they are usually unable to find the same information on the traditional internet as it is company-specific. This is why it is referred to as intranet as it is primarily an internal communication network. 

If anyone in an organization is curious about what is an intranet in a computer, the answer is simple! The intranet can be many things, one among them is an organization-wide server which serves as a storage for files that can be accessed by anyone in the organization. The best part is that with the appropriate setup, one can even access the intranet via a stable internet connection as long as they have the necessary credentials for access. This method of contact allows for greater mobility and speed of organization if done right. The intranet also has its security measures to maintain the privacy of any data stored within. The intranet serves as a central source of information and communication. While the advantages and disadvantages of the intranet are many, one can safely mention the advantages and disadvantages of intranet with a little research. 

Why Use the Intranet?

While the internet is a vast interconnected network, the sheer vastness of this worldwide network makes it difficult to have the kind of connection that intranets offer. An intranet can be used in tandem with other tools like corporate directories and CRM tools. Thanks to the hierarchy of privacy of files, even payroll software can be integrated into a company’s intranet. The key is to increase efficiency and save time during productivity hours. This combination of openness coupled with privacy makes it possible for the business application of intranet. 

The intranet of each company or organization is quite different in the sense that each intranet is tailored to meet a specific requirement based on the culture of each organization. Intranet can even be a forum where multiple employees can voice their ideas on anything from basic company policy to product launch details. 

The intranet doesn’t necessarily have to be only usable by members of the organization either. One can find that some organizations make parts of their intranet access to the public for communication or dissemination of information. In such cases, safety measures are put in place to reduce the probability of leaking confidential information. 

Advantages of Intranet

Increased Efficiency and Mobility

The intranet will be accessible from almost anywhere in the world as long as one has a stable internet connection and credentials. This allows for almost immediate access of any important files uploaded into the intranet. This increases productivity and allows for instant feedback as well. 

Better Use of Time

If company policy is sound, all vital files will be uploaded to the secure intranet where they will be available for anyone to access almost instantly. This ensures that information transfer takes much less time and reduces the overall time required for people to read and process files. 

Saves Money

The idea of having a file room where all documents are carefully stored is entirely novel. However, the advent of the intranet has made it much easier to store documents which need to be reviewed daily. Having such information on hand at any time removes the time necessary to search for such files physically. This reduction in time spent, coupled with the abolishment of actual physical storage spaces, is a much more cost-effective method. 

FAQs on Intranet

1. Does The Intranet Improve Upon Communication?

While services like email and chat are not specific to the intranet, it is possible to have business-oriented social networks within them. Certain companies have networks in place that help track the progress of each member of the organization and makes it possible to have open forum discussions where anyone can participate. Even workflow can be streamlined by such systems by assigning work and managing the same thanks to the application of intranet.

2. Who Can Access The Intranet And From Where?

While the intranet is usually used from the organization’s headquarters, it is not always the case. Members of the organization can also set up keys in such a way that they can access the intranet from anywhere they want with the touch of a button. This means that while the intranet is a part of the internet, it is still isolated and requires a passcode to enter. All members can access the intranet but only if they have been given the necessary credentials.

3. Are There Any Disadvantages of Intranet in Business?

The intranet is a dynamic system that allows for higher management of files and organization members. But it does not have any specific drawbacks. While the intranet is excellent for file storage and access, it is also possible for files to degrade from excessive access. The intranet offers much more exposure to organization members but as the organization expands, it becomes more difficult to find good ideas on the forums due to the increase in members causing additional noise. It is also possible for the whole intranet to be hacked and disabled because it is still connected to the internet and while security measures are in place; they are not a 100% guarantee.