Coordination is the process of organizing the people or their groups in order of harmony, which facilitates them to work together. They perform to function in their respective parts in perfect synchronization which eventually fulfils the goals of the company.
This harmonious function is to be termed as ‘Coordination’ which is utmost for a company to work in. Coordination is that hidden term which interconnects all important management functions such as planning, staffing, organizing, directions, and, controlling.
Coordination is not a separate function of management, in fact it is known as the “essence of management.” It is like the thread to synchronization of different managerial functions. Coordination is to be performed right from the planning stage till the controlling stage. Absence of this function will turn to be ineffective and will weaken the effect of authority-responsibility hierarchy relationship in an organisation.
Coordination initiates every function of management and makes them solid and effective which serves a purpose for the organization. It creates harmony among the individual efforts for achieving the organisational goals. This is present in all the departments of an organisation such as the production, sales, finance etc.
Coordination minimizes the conflicts, rivalries are ended, wastages, delays, indifferences and other organizational problems. It ensures smooth function of the organization. Hence, with the help of coordination an organization can fulfil its objectives promptly. Also, coordination functions help in improving the relationship in an organization. Top Level Managers coordinate their activities with the middle level managers and this helps in developing good relations among them. Likewise, the middle level managers coordinate their activities with the lower level managers and this too develops good relations with them. Again, the Lower Level Managers coordinate with the workers and develop good relations with them. Thus, coordination, overall, imposes a positive effect of relations in the organization.
Importance of coordination are as follows –
Enterprise has diverse resources, technique, activities etc, and these all must be in coordination so that there is unity in action.
Coordination brings efficiency in the departments as it is an effort of all organizational members to maintain good relations among all the levels of organization.
Coordination helps in obtaining information about job qualities of a job holder which helps to analyse about the capabilities of the job holder and this improves the coordination system.
People have different perceptions but when all people are coordinated effectively their effort and power are concentrated in one direction to achieve the organizational goals.
Coordination helps to harmonize the work resources which helps in the survival of the organization.
Their task and available resources are coordinated, which helps in their coordination.
First let us know about the importance of Coordination point wise –
Many conflicts and rivalries between individuals, in between departments, and also between a line and staff gets ended due to the coordination among the departments.
Coordination paves the path of correct direction in order of which every department works.
Coordination gives total freedom to the employees. This encourages them to show their talent and thus they coordinate well with the expectancy of the top level managers.
Coordination utilizes resources optimally.
Coordination unifies the human and material resources of the organization. This helps in making optimum utilization of the resources.
There are also factors which hinders in the path of coordination, the limitation factors are as follows –
Control system minimizes its effective when standard of performance cannot be defined in quantitative terms
External factors like government policies, technology changes, change in fashion does not come under the ambit of an organisation, hence coordination being a part of the organization cannot control it.
Employees often resist to coordinate and as a result effectiveness of coordination reduces.
Benefits of coordinating a system apart from the limitation is quite beneficial for an organization to function.
1. What is the Need of Coordination?
Ans. Coordination helps the human and material resources of the organization to work in synchronization. Optimum utilization of resources are initiated in the process of coordination which in turn helps to achieve the objectives of the organization.
2. Why is Coordination Called the Essence of Management?
Ans. Coordination coordinates the work of different departments, they synchronize with each other including the resources, it integrates all functions of management and hence known as the essence of management.
3. Give Examples of Coordination.
Ans. An example of coordination is - a gymnast walks on a tightrope without tripping, two people working together, planning or coordinating to host a party.