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English Grammar Letter and Application Writing for Class 5

Last updated date: 13th Jul 2024
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English Grammar Class 5 - Download Free PDF with Solutions

Do you ever write a letter to anyone? Do you know how to write a letter? In this age of cell phones, we rarely write a letter to someone. In the early days, when there were no cell phones and messaging apps to send messages, letters were the medium of conveying thoughts, messages, and ideas to someone.

‘Letter’ refers to a piece of information written in a specific format intended for someone. In this article, we will discuss letter writing for Class 5. So, let’s dive into this topic!

English Grammar for Class 5 Letter and Application Writing Download Free PDF

In today’s lesson, we will discuss Letter and Application writing. A "letter" is described as a written document that provides specific information. Have you ever wondered where the practice of writing letters originated? One of the earliest methods of communicating with family and friends was through letters, and this practice has persisted ever since. Writing letters is more than just a decorative skill. Even today, writing letters has been seen as a crucial ability that everyone should learn.


Letter Writing

Letter Writing

What is a Letter/ Application?

A letter is described as a written document that provides specific information. The first method of communicating thoughts, ideas, or messages is through letters. These have an informal writing style and a conversational tone. Letters have a purpose and an intended audience. Letters can be either personal or business-related, depending on the objective of the sender.

General Rules for writing a Letter: 

You should adhere to these general guidelines when writing a letter:

  • Understand the objective of the letter to be written.

  • Decide whether it demands formal or informal letter writing.

  • Format your writing properly.

  • You can use a block or indented form.

  • Include the dates and addresses.

  • Don't forget to say hello.

  • The letter's body should be written.

  • Don't forget to close it out.

  • List any further details as mentioned in the question. 

Types of Letters

Types of Letters

There are two different types of letters they are:

  • Formal Letter and

  • Informal Letter

Formal Letter: A letter that adheres to specific rules and forms and is prepared for a professional audience is referred to as a formal letter. It typically follows established guidelines and makes use of formal language befitting official correspondence. A formal letter can be used in a variety of situations where speaking with authorities or professionals is necessary. 

The process of preparing a thorough formal letter involves several steps.

  • Specify the Sender's Address

  • Mention the Receiver’s Address

  • Add the date

  • Put the letter's subject in writing.

  • Put greetings in

  • Initially, the Introduction

  • Add the formal letter's body

  • Conclusion

  • Closing

  • Signature

Sender’s Address (From address)


Receiver’s Address (To address)

Subject: ……………………………………………..

Dear Sir/ma’am,




Closing Greeting


Informal Letters


Informal Letter

Informal Letter

A casual letter is a non-formal letter that we frequently write to friends, family, or other close relatives. These letters are private correspondence, not for official use. We may write these letters to our family and friends for a variety of reasons.

Format of an Informal Letter: The following elements should be included in an informal letter to a friend: 

  • Location of the sender

  • When a letter was written

  • Address of the Recipient

  • Salutation/Greeting

  • the letter's body

  • Conclusion

  • Authentication of the sender

Sender’s Address (From address)


Dear ……….,




Closing Greeting


Application Letters

An application letter is the letter you write when you ask for something, request permission for something, or apply for something. Typically, the letter is one page long.

It may be written for personal or business needs. Sometimes it will come with other documents, such as letters of application.

To Address 


The Principal

Name of the School

School’s Address



Dear Sir/Ma’am,




Closing Greeting


Difference Between a Formal and Informal Letter

              Formal Letter

        Informal Letter

Observe established patterns of style.

Adhere to flexible fashion trends.

widespread use in workplaces.

limited use in office settings.

Use of impersonal or professional language.

personal, linguistic, or social characteristics.

Formal and proper greetings

2–3 different salutations.

The letterhead.

with no letterhead.


1. Write an application to your Principal requesting him/her to issue a character certificate.


Roshan Singh

XYZ Public School



The Principal

XYZ Public School


Date: 22 September 2022

Subject: Request to issue a Character Certificate

Dear Sir,

This letter is in regard to the request of issuing a character certificate. I beg to state that I have been asked to submit a character certificate with the application form to get admission to Delhi Public School in Class V. I passed Class IV from your school last year. I would be grateful if you could kindly give me a Character Certificate as any delay would hinder the admission process.

Thanking You

Yours Obediently,

Roshan Singh

Roll No. 4

2. Write a letter to your friend wishing him/her a happy birthday.

42, Nasik Complex

SAS Nagar,


Date: 22 January 2022

Dear Manisha,

How are you? How is everyone in your family? I have missed you so much these past few months. Hope this letter finds you in good spirits. I'm sending you a birthday greeting in the form of this letter. I wish you a long and prosperous life. I recall that last year, in Delhi, we celebrated your birthday. I hope you and your friends have a great time there. Wish I could come along. Please accept my greetings and best wishes. Hope to meet you soon.

Your loving friend,


Difficult Words with Meanings:

  Difficult words



the ability to be thankful and expressing it


a guideline or benchmark by which something can be assessed or determined.


a form of greeting


a visual representation of a book, newspaper, etc. or an example

Practice Questions

1. Write an application to your principal requesting a leave for your brother's marriage:




ABC School,

10th Sector, 8th Road,

Madurai -625 017

Date: 24 January 2021


The Principal,

ABC School,

10th Sector, 8th Road,

Madurai -625 017

Subject: Application for leave for two days.

Respected Sir,

I'm Harsha, a student in Class V-A, and I'm writing to let you know that I will be away for the next two days due to my brother's wedding.

The wedding ceremony for my brother will take place from January 25 to January 26, 2021, and as the younger sister, I must go.

So, I respectfully ask that you give me a two-day vacation (25th and 26th of January). Please find the wedding card attached here for your review.

Thanking you.

Yours Sincerely,


2. Write a letter about having a get-together with a friend.


Malar Nagar,

Mahalinga puram,

Madurai-625 016.


Dear Surya,

I hope everything is going well for you and the rest of the family at home. I figured we could all get together since it's been a while since we've all met. I've organised a gathering for next month. I'd like to talk about it more.

We could all get together on Friday night and spend the weekend at a resort in Munnar. The wonderful climate in Munnar will help you decompress. If everyone is interested, we might also visit the tourist attractions. We could speak to the others as well, if you're ready. I'll come see you next weekend to talk more about this.

I am awaiting your reply and hope to meet you soon.



3. Write a application letter  for primary school admission. 



K. Seenivas,

22, Bannerghatta Main Road,

Bangalore-560 003

Date: 27 January 2022


The Principal,

ABC primary school,

Bangalore-560 003

Sub:  Application for primary school admission. 

Dear Sir or Madam,

This is an application for my child's enrollment in your elementary school. I work for a bank, and I recently moved from Kolkatta to Bangalore. I received a lot of great reviews about your school when I inquired about other nearby schools.

My son and I visited your school together yesterday, and he seemed to enjoy it. However, we were unable to meet with you, so I'm writing to ask that you consider admitting my son to your school.

I'm grateful in advance.

Yours sincerely,

K. Seenivas

Letter Writing for Class 5: Types

There are mainly two types of letters: formal letters and informal letters.

What is a Formal Letter?

Formal letters are professional letters written in a specific and strict format. The writing structure of the formal letters is more professional or formal than informal letters. These letters can be written for several purposes, like providing information about your workspace, applying for a job, and expressing your concerns about the professional setup.

Formal letters are mainly three types- application letters, business letters, and letters to Newspapers.

What is an Informal Letter?

Informal letters are letters written casually and informally to friends and family to convey regards and what is going on. You can write an informal letter to your close ones to inform them about your success in the school exam or describe your recent summer trip, your experience watching a movie, and so on.

CBSE Letter Writing Format

While writing a letter, always follow this format:

Address of the Sender: A letter always begins with the sender’s address.

Address of the Receiver: You need to put the receiver’s address too.

Date: after the receiver’s address, mention the date you are writing the letter.

Greeting or Salutation: This part solely depends on the person you are writing this letter to. For example, if you are writing a letter to your friend or sister, the greeting would be “dear XYZ”. If you are writing a letter to your boss, the situation would be “Respected Sir”.

Subscription: A letter ends with a polite note like “Yours sincerely”, “yours truly” etc.

Signature: At the end of the letter, there must be the signature of the sender.

Benefits of Learning Letter Writing Topics for Class 5

  • It is very important to learn letter writing for kids as writing letters is different to writing short messages. Letter writing helps to process information better and stay focused by following a certain pattern to convey your thoughts, ideas, and information. 

  • Informal writing is one of the best ways to learn creativity in expressing emotion in a written format. 

Examples of Letter Writing for Class 5

Informal Letter Writing for Class 5

Please write a letter congratulating your friend for ranking 1st in his class.

Congratulating you on the success

45, Sixth Avenue

5th crossroad

Mumbai- 79


Date: 10th June 2022

Dear Manish,

I hope you are having a great day. How is your family? How is the weather condition? I am fine here. 

I learned about your result, and I’m very proud and glad that you ranked 1st in your class. I want to take a moment to congratulate you on your success. You have always been a hardworking student, and I’m sure you have worked hard this time also.

I hope you will succeed in all your exams in the future. I’ll meet you soon and congratulate you in person. Till that day, take care. 

With Love,


Facts About Letter and Application Writing for Class 5

Formal Letter

Informal Letter

Written in a strict and formal structure.

Written casually.

We write formal letters for official or work-related reasons.

We write informal letters for personal reasons.

Important Formal and Informal Letter Topics for Class 5

Important letter writing topics for Class 5 are:

  • What do you mean by a letter?

  • What is a formal letter?

  • What is an informal letter?

  • Learn CBSE letter writing format

  • Learn leave application for Class 5


This chapter has introduced us to the concept of letter writing. A means of communication, it. It can be considered a written work that provides specific information. For young children, writing by hand is extremely crucial because it is a crucial tool for enhancing cognitive abilities. Giving a young child a task like writing a letter might be more entertaining and interesting. Additionally, it gives them the impression that their opinions matter. Young children who are encouraged to write letters will develop better communication, social, and handwriting abilities as well as learn the fundamentals of letter writing and letter structure.

Download the free letter and application writing for Class 5 PDF for more formal and informal letter writing examples with exercises. This PDF can be downloaded on your mobile gadgets, and you can go through the chapter notes anytime from anywhere. 

Our top-class subject matter experts are here for your kid to give them the best possible academic support by providing as many possible explanations and examples of the CBSE English Grammar chapters.

FAQs on English Grammar Letter and Application Writing for Class 5

1. What is salutation in letter writing?

Salutation is the greeting used at the beginning of a letter—for example, Dear sister, Respected Sir.

2. How do I end a formal letter?

You can close a letter by writing-

  • Faithfully

  • Yours truly

  • Thanks again

  • Appreciatively

3. How can I show respect in letter writing?

Add salutations like ‘respected Madam/Sir’ for showing respect in letter writing.