School Leaving Certificate Application: How to Write

Writing an application for a school leaving certificate is a straightforward process. Here are the steps you can follow:

• Start with your Information: Include your name, address, and contact details at the top of the application.

• Date: Write the date on which you are writing the application.

• School’s Information: Add the name of the school, along with the address and the principal’s name.

• Subject Line: Clearly state the purpose of your application, e.g., "Application for Issuance of School Leaving Certificate."

• Salutation: Address the principal respectfully, e.g., "Dear Principal," or "Respected Sir/Madam,"

• Body of the Application:

• Introduction: Mention your name, class, and roll number.

• Reason for Leaving: Explain why you need the school leaving certificate.

• Request: Politely request the issuance of the certificate.

• Additional Information: Provide any additional information if required, such as the duration of your study at the school.

• Conclusion: Thank the principal for their time and assistance.

• Closing: Use a respectful closing phrase, such as "Yours sincerely," followed by your name and signature.

Format for School Leaving Certificate Application

Here's a structured format for writing an application for a school leaving certificate:

(Your Name)

(Your Address)

(City, State, ZIP Code)

(Email Address)

(Phone Number)

(Date)

To,

The Principal

(School Name)

(School Address)

(City, State, ZIP Code)

Subject: Application for Issuance of School Leaving Certificate

Dear Principal,

I am writing to request the issuance of my School Leaving Certificate as I am transferring to another school. I am a student of (Class/Grade) and have been studying at (School Name) for (number of years/months).

Due to (mention the reason, e.g., relocation, change of school, etc.), I will be discontinuing my studies at your esteemed institution. I kindly request you to issue my School Leaving Certificate at your earliest convenience.

Please find my details below:

Full Name: (Your Full Name)

Roll Number/ID: (Your Roll Number or ID)

Date of Birth: (Your Date of Birth)

Class/Grade: (Your Current Class/Grade)

Reason for Leaving: (Reason for Leaving)

I would be grateful if you could process my request promptly and provide the certificate as soon as possible. If there are any formalities or additional documents required, please let me know.

Thank you for your attention to this matter.

Yours sincerely,

(Your Name)

Sample for Writing an Application for School Leaving Certificate in English:

Sample 1:

Here is a sample application for a school leaving certificate with example:

Amit Sharma

45, Green Park

New Delhi - 110016

amit.sharma@example.com

+91-9876543210

10th August 2024

To,

The Principal

Delhi Public School

Mathura Road

New Delhi - 110003

Subject: Application for Issuance of School Leaving Certificate

Dear Principal,

I am writing to request the issuance of my School Leaving Certificate as I am transferring to another school. I am a student of Class 10 and have been studying at Delhi Public School for the past five years.

Due to my father's job transfer to another city, I will be discontinuing my studies at your esteemed institution. I kindly request you to issue my School Leaving Certificate at your earliest convenience.

Please find my details below:

Full Name: Amit Sharma

Roll Number/ID: 102345

Date of Birth: 15th January 2008

Class/Grade: Class 10

Reason for Leaving: Father's job transfer

I would be grateful if you could process my request promptly and provide the certificate as soon as possible. If there are any formalities or additional documents required, please let me know.

Thank you for your attention to this matter.

Yours sincerely,

Amit Sharma

Sample 2:

Here is another sample application for a school leaving certificate :

Priya Patel

23, Lakshmi Nagar

Mumbai - 400001

priya.patel@example.com

+91-9876543211

10th August 2024

To,

The Principal

St. Xavier’s High School

Churchgate

Mumbai - 400020

Subject: Application for Issuance of School Leaving Certificate

Dear Principal,

I am writing to request the issuance of my School Leaving Certificate as I will be relocating to another city due to my mother’s new job assignment. I am a student of Class 8 and have been studying at St. Xavier’s High School for the past four years.

Due to this relocation, I will be discontinuing my studies at your esteemed institution. I kindly request you to issue my School Leaving Certificate at your earliest convenience.

Please find my details below:

Full Name: Priya Patel

Roll Number/ID: 208764

Date of Birth: 12th March 2010

Class/Grade: Class 8

Reason for Leaving: Mother’s job relocation

I would be grateful if you could process my request promptly and provide the certificate as soon as possible. If there are any formalities or additional documents required, please let me know.

Thank you for your attention to this matter.

Yours sincerely,

Priya Patel

Test your Knowledge on School Leaving Certificate

To test your understanding of the School Leaving Certificate and the application process, complete the following tasks:

Task 1:

Application Writing:

Write an application for a School Leaving Certificate using the format provided. Include the following details:

Your name: Rohan Verma

Your address: 10, Park Street, Kolkata - 700016

Email: rohan.verma@example.com

Phone number: +91-9876543212

School name: St. Paul’s High School

School address: 50, Central Avenue, Kolkata - 700013

Reason for leaving: Family relocation to another city

Your class/grade: Class 9

Roll number: 34567

Date of birth: 5th April 2007

Date of writing the application: 15th August 2024

Task 2:

Identify Key Components

List the key components that should be included in a School Leaving Certificate application.

Task 3:

Answer the following questions:

1. Why is a School Leaving Certificate important?

2. What information should you provide in your application?

3. How should you address the principal in your application letter?

4. What can you do if you lose your School Leaving Certificate?

5. Find out if you got them all right from the answers below.

Find Out if you Got them All Right from the Answers Below:

Task 1: Sample Application

Rohan Verma

10, Park Street

Kolkata - 700016

rohan.verma@example.com

+91-9876543212

15th August 2024

To,

The Principal

St. Paul’s High School

50, Central Avenue

Kolkata - 700013

Subject: Application for Issuance of School Leaving Certificate

Dear Principal,

I am writing to request the issuance of my School Leaving Certificate as I will be relocating to another city due to my family’s relocation. I am a student of Class 9 and have been studying at St. Paul’s High School for the past five years.

Due to this relocation, I will be discontinuing my studies at your esteemed institution. I kindly request you to issue my School Leaving Certificate at your earliest convenience.

Please find my details below:

Full Name: Rohan Verma

Roll Number/ID: 34567

Date of Birth: 5th April 2007

Class/Grade: Class 9

Reason for Leaving: Family relocation

I would be grateful if you could process my request promptly and provide the certificate as soon as possible. If there are any formalities or additional documents required, please let me know.

Thank you for your attention to this matter.

Yours sincerely,

Rohan Verma

Task 2:

Key Components

Sender’s address

Date

Receiver’s address

Subject

Salutation

Body: Introduction, reason for leaving, polite request, additional details

Complimentary close

Signature

Name in block letters

Task 3: Answers

1. A School Leaving Certificate is important because it is required for enrolling in a new school, applying for scholarships, participating in extracurricular activities, or for job applications. It serves as proof of your academic history and attendance.

2. In your application, you should provide your full name, roll number/ID, date of birth, current class/grade, reason for leaving, and contact information.

3. You should address the principal respectfully, using a salutation such as "Dear Principal" or "Respected Sir/Madam."

4. If you lose your School Leaving Certificate, you should contact your school administration to request a duplicate copy. You may need to provide identification and possibly pay a fee for the reissue.

5. By completing these tasks, you can test and review your understanding of the School Leaving Certificate application process.

Takeaways from This Page

By following these tips, you can write a clear, polite, and effective application for a school leaving certificate.

• Clear Structure: Follow a simple structure: your address, date, school's address, subject, greeting, main body, closing, signature, and your name in capital letters.

• Personal Details: Include important details like your full name, roll number, date of birth, and current class to help the school identify you.

• Reason for Leaving: Clearly explain why you need the school leaving certificate, such as moving to a new city or transferring to another school.

• Polite Request: Politely ask the school to issue your certificate and thank them for their help.

• Contact Information: Provide your email and phone number so the school can contact you if needed.

• Proof of Attendance: Mention how long you have been studying at the school to support your request.

• Formal Tone: Keep a respectful and formal tone in your application.

• Prompt Processing: Mention the importance of getting the certificate quickly, especially if you need it for enrolling in another school.

• Additional Documents: Offer to provide any extra documents or complete any steps required by the school.

• Example Details: Use realistic example details to make your application clear and understandable.