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Staffing Process

Last updated date: 09th Apr 2024
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What is Staffing Process?

The staffing process helps to select the right person with appropriate skills, qualifications and experience to recruit them to different positions and jobs in an organisation. Staffing means the process of filling and keeping various roles in an organisation filled. In management, it means the process of recruiting the right person at the right place to increase the efficiency of the organisation. An enterprise with an efficient workforce cannot function properly, so staffing helps an enterprise to acquire a workforce. It includes taking up different people to perform various functions in different departments. It is an important process to run an organization or a business. This is the first and major step in human resource management. Refer to the official website of Vedantu or download the app for an elaborate and easy explanation.

Steps in Staffing Process

Staffing is a complicated process, and it involves various steps, It starts with workforce planning, and ends with the proper recruitment of the employees. It also checks the performance of the employees effectively. For successful staffing in an organisation, a manager has to perform various steps of staffing that are as follows:

  1. Planning the Manpower Requirements: The very first steps of staffing are to evaluate the manpower requirement of an organisation to match the job and positions available in the organisation. It also helps in determining the skills and qualifications required for a specific job in the organisation.

  2. Recruitment of Employees: Once the requirement is evaluated, the next step involves the searching of prospective persons that are eligible for the job and inviting applicants to apply for the positions. In this process, the employer advertises about the openings in the organisation through various media, which makes it easy for the applicants to get to know about the job vacancy and the required skills.

  3. Selection of Employees: The selection process helps in screening the employees and identifying the deserving candidate who will be suitable for a specified job. Therefore, it can be said that the main objective of selection is to identify the right employee for the right job.

  4. Orientation and Placement: Once the right candidates are selected, the organization makes the employees familiar with the working units and working environments through various orientation programs. Then, the placement is done by putting the right candidate at the right place which helps in the proper functioning of the organisation.

  5. Training and Development: Once the placement is done, the next step involves the training and development of employees. Training is an integral part of the staffing process, and it helps the employees to develop their skills and knowledge.

  6. Remuneration to Employees: It is the compensation given to the employees in monetary terms in exchange for the work they do for the organization. It is given according to work done by the employees.

  7. Performance Evaluation: It is an assessment done to evaluate the attitude, behavior, and performance of an employee. These steps of staffing also help in determining the success of the whole recruitment process. It gives the management a clear picture of the success rate of the entire recruitment procedure. This step includes elements like appraisal, promotion, and transfer. The performance of the employee is assessed comparatively to the other employees and also to his own previous performance. Based on these criteria, the employee gets a hike on his pay or a promotion. Sometimes, employees are transferred to another location of the same company and are generally attached with a level up in his position or given certain benefits. 

  8. Promotion of Employees: Promotion in simple words means the shifting of an employee to a higher post demanding a more significant responsibility. It not only makes the employee responsible but also keeps him motivated to do his work efficiently. With the promotion, the monetary benefits that the employee receives are also increased, which makes him more efficient to complete the work on time.

  9. Transfer of Employees: As promotion is shifting of the employee to a higher post, transfer refers to the shifting of employees to a different unit or department being in the same position, This is done to develop new skills and knowledge of the employee.

Staffing Process Flow Chart

Staffing is a complicated process, so before starting with the staffing process, the manager has to prepare a flowchart to make the whole process easier and effective. He/She should plan and act according to the staffing process flowchart to make the process a success. The flowchart saves a lot of time and makes it easy to complete the selection and recruitment process.

Benefits of Staffing Process

Every organization needs to have efficient and competent employees to achieve its goals and objectives. The staffing function helps in acquiring such employees for an organization. It not only acquires the employees but also helps in their training and development. The most important feature of methods of staffing in management is that it allows the timely recruitment of the right person in the right place for the efficient working of the organization.

  • It helps in knowing the organizational requirements and achieving them by recruiting the exact person to do the job.

  • It helps in recruiting the correct ones, so it helps in improving the quality of human resources, when these people are trained properly, they can function more efficiently. On a whole, it improves the productivity of the organization. 

  • When the employees are trained according to the job requirement, they can work efficiently, this will improve their morale and give them job satisfaction

  • Training the staff about how to behave with superiors, subordinates, and colleagues helps in building a harmonious working environment at the workplace

FAQs on Staffing Process

1. What are the characteristic features of staffing?

Staffing is an important managerial function, and its features are as follows:

  • Staffing is a universal process and is followed by every organization in the world.

  • It is a dynamic and continuous process.

  • It is a managerial function and is performed by every manager to make the organization work efficiently.

  • It is an essential part of the management function.

  • It involves the utmost utilization of the human resources of an organization

2. What is the importance of the staffing process in management?

These are some of the importance of the staffing process in management:

  • The staffing process in management helps the manager to find and employ the right person at the right place and at the right time.

  • It helps to increase the efficiency and productivity of an organization by selecting and providing better training to employees.

  • It helps in keeping the employees motivated through proper training and development.

  • The staffing process in management can help maintain peace and discipline among the employees in an organization.

  • A proper staffing process can help an organization achieve its goals and objectives efficiently.

3. Why does the manager or the head of the human resource department need to follow formal staffing techniques?

Staffing is the process where the employees are recruited using professional techniques to match the needs of the firm and also particular jobs. Hence, it is done after knowing the requirements completely of every department. Following are the reasons why formal staffing techniques are needed :

  • Helps in giving employment to the deserved. The recruiter will know to whom should he offer the employment, it will make his job easy

  • It helps in improved productivity as the staff are well trained according to the needs of the job

  • Overall training and improved productivity will make the work easy and also improve the job satisfaction of the employee

  • When the employees know how to interact with everyone, formal and informal communication, rules and regulations, they can work in harmony and reduce the occurrence of conflict at the workplace.

4. Mention some of the objectives and steps involved in staffing?

Staffing is done to recruit the employees who are suitable for a particular role. The person who recruits will enquire about the needs of the firm in every department. He/She makes a list of all these recruitment and issues notifications according to it. This is a formal process of recruitment and is based completely on achievement rather than ascription. Only the person who deserves the employment will be recruited if all the steps of staffing are strictly followed. Following are some of the objectives of the staffing process:

  • It will tell us why staffing should be followed and practiced rather than informal recruitment

  • Tells us what are the steps involved in selecting an employee for a job

  • Tells us what “recruitment” actually means

  • Explains to us how employees are selected for improved productivity of the organization

  • Tells us how to train employees through various models and methods

  • Explains how to take care of appraisal, compensation, transfer promotion can be done. 

Following are the steps involved in staffing:

Planning the manpower recruitment, recruitment of employees for the job, selection of suitable employees, orientation and placements, training and development of employees, fixing remuneration to each employee, performance, promotion, and transfer of each employee. These steps make the cycle of staffing. 

5. What does performance appraisal, compensation, promotion, and transfer mean in staffing?

Performance appraisal is assessing the work of an employee. Especially the relative judgment of an employee with himself and also with others. This helps the manager in identifying who is working hard and who is not working hard and also the reasons behind failing to meet the deadlines. The measures to be considered could be minimization of wastage of work, quality of work, ability to meet the deadlines. 

Compensation is the deciding factor in defining the relation between the worker and manager. It helps in attracting and maintaining talented employees. It includes wages, salaries, allowances, and any other benefit that a person could get for his performance. 

When the employee’s job responsibilities, wage, and work improve, it is called promotion. It is an employee advancing to a higher level. It helps in using the person’s ability further and also helps him expand his horizons. 

The transfer is when the employee gets the same pay, same work but the location of work in the firm or different firm changes. Generally, a transfer is attached with a promotion or demotion based on the performance to convince the employee. Check out the official website of Vedantu or download the app for a detailed explanation.