Organizing

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Organizing in Every Aspect of Life

Organizing is the establishment of an effective authority relationship that is created among the selected group of persons who are assigned in doing a specified work. Organizing is the process of dividing the group into sections and departments. These were the definitions of organization in the genre of management. While the scope of the organization is present in every hemisphere of life. Starting from organizing one’s life to organizing a house party, the word ‘organizing’ is common in every sphere. 

In this section, we will expand our knowledge in this field of the organization. Our zone is restricted to talk about the organization in management only. How does the corporate structure work with organizing being the essence of it? We will discuss all these in good detail.  

Organizing Meaning

Organizing is a process of structuring the essential relationships among the people, tasks, and other activities. This is done in a way that the organization’s resources are integrated and are coordinated to accomplish the objectives efficiently and effectively.

The Organization is defined as a –

  • Structure

  • Process

As in a Structure:

Organization structures the corporate in a vertical and horizontal manner. This is the set of relationships among the people who perform various tasks and duties. The task conducted in the organization is divided into units, people in every unit are assigned a predetermined task and this defines their relationship in the organization while they maximize the welfare of the organization and work on their own personal goals. 

The organization structure chalks out the division of work and shows the linkage of different activities and functions. Organizing also displays the hierarchy relationship between the levels of authority structure. The organization structure emphasizes the positions of the people working in the corporate. This is done by defining the relation between jobs at various levels and people working in this job. 

As in a Process:

The process defines the way the structure is designed. The structure is a static concept that establishes relationships all around the organization. This first design the concept of the organization and then establishes the relationship.  The process is a dynamic concept that defines the structure where needed. 

The structure defines how work is divided into various positions, groups, and departments, while the process defines the strata how the structure is designed. 

Process of Organizing 

The process of organizing involves the following steps:

  1. Determining the Objectives:

The organization is built up for a particular objective or goal. Tasks are determined to achieve this goal. If the organization is set up for exporting goods and services then the type of goods and services determines the nature of the products to be exported, the sources of procurement. Hence, determining the objective is the first step towards the process of organizing. 

  1. Division of Activities:

The whole task cannot be managed by a single person; hence, division of labor comes in this next step of processing. The work is divided and assigned in a particular way. Division of work leads to specialization, and the benefits of dividing are as follows:

  • Greater Output.

  • Efficiency.

  • Trains the less-skilled workers. 

  1. Grouping the Activities:

After assigning the works, people performing equal and similar functions are grouped under one head. Departments like sales, finance, accounting, etc. are filled with people who are shrewd in performing similar activities. Departmentalization is done in this step. People are grouped according to their expertise. 

  1. Authority and Responsibility:

A department is managed by this principle of ‘Authority and Responsibility’. Departmental heads are authorized to supervise the department and the efficiency of that particular department becomes the responsibility of that head. This is ensured that the head matches the quality expectancy of the department. Again, the head has the authority to get the work done by his departmental members. Thus, the responsibility and authority of the delegate to members of the department. 

  1. Coordination of Activities:

Conflicts exist in the departments, but the void that hurdles the objective is to coordinate the activities to achieve the organizational goals. Conflicts can be resolved through co-ordination as all the departments share all the resources optimally. 

  1. Re-Organizing:

With the constant appraisal of the organizing process, the changes in structure can be made to the changes in the external factors as well. 

FAQ (Frequently Asked Questions)

1. What is meant by the Horizontal and Vertical Structure of an Organization?

Ans. Most business organizations are set up either on a vertical basis or on a horizontal basis. A vertical, also known as the centralized system, is the business structure, like making decisions that flow from top to bottom. 

In contrast, to this in a horizontal, also known as the decentralized structure, decisions are made at all levels.

2. What is meant by Departmentalization?

Ans. Departmentalization refers to the process of grouping the activities into various departments. Division of labor creates specialists who need coordination in their work. This coordination is facilitated by grouping the specialists together in various departments. Departmentalization is the third and one of the important steps in the process of organizing, which facilitates the system by grouping the efficient people required to put effort into a qualified product. 

3. Why is Organizing important in Management?

Ans. Organizing is the function that the managers undertake to design, structure, and arrange the components of an organization's internal environment. The system facilitates the attainment of organizational goals. Organizing creates the framework which is needed to reach a company's objectives and goals.

4. What are the Advantages of Organizing?

Ans. The advantages of organizing are as follows –

  • Organizing enables interpersonal relationships.

  • This motivates the people.

  • Encourage the people and get rewarded for attaining success.

  • Organizing care for the organization’s success.