What is a Relieving Letter? Meaning, Format, and Templates

Relieving Letter: Format, Meaning, Samples & Templates A relieving letter is an official document given by an employer to confirm that an employee has formally left the organization. It is important for school projects, job applications, and competitive exams. Learning this English topic helps you write or understand official letters needed for career growth and academic requirements.

Type of Letter	Purpose	Common Use
Relieving Letter	Confirms exit and completion of duties	Proof for joining a new job
Experience Letter	Details work experience and role	Required for career progression
Resignation Letter	Employee notice for leaving	Formally starts job exit process

What is a Relieving Letter in English?

A relieving letter is a formal letter issued by an employer to state that an employee has been released from their job duties. It mentions the last working day, designation, and confirms the completion of all exit formalities. New employers often ask for this letter as proof of a smooth job transition.

Relieving Letter vs Experience Letter

Students commonly confuse relieving letters with experience letters. While both are official documents, they serve different purposes in job and academic settings.

Feature	Relieving Letter	Experience Letter
Description	Confirms employee’s exit and duty clearance	Describes employee’s role and work period
Contains	Last working day, acceptance of resignation	Nature of work, performance feedback
Needed for	Joining a new job, document verification	Career advancement, further studies

Importance of a Relieving Letter

A relieving letter proves you have left a job properly and have official clearance from your previous employer. It is vital for joining a new company, applying for higher studies, or clearing background checks and job interviews.

Standard Relieving Letter Format

A relieving letter should follow a set format to be valid and professional. Here's what to include:

• Date of issue (top of the page)
• Employee name, ID, designation, and department
• Company name and address
• Formal salutation (e.g., Dear [Employee Name], or To Whomsoever It May Concern)
• Confirmation of resignation acceptance
• Last working day and total period served
• Thanks and best wishes
• Signature, HR name, and designation

Relieving Letter Sample and Template

Below is an easy-to-use relieving letter template. Copy and edit your details as required.

[Company Name]

[Company Address]

[Date]


Subject: Relieving Letter


Dear [Employee Name],

This is to confirm that you have been relieved from your duties as [Designation] effective from [Last Working Day]. Your resignation submitted on [Resignation Date] has been accepted. You were employed with us from [Joining Date] to [Last Working Day].

We thank you for your service and wish you success in your future endeavors.

Sincerely,

[HR Name]

[HR Designation]

Relieving Letter Example for Accountant

[Company Name]

[Date]


To Whomsoever It May Concern,

This is to certify that [Employee Full Name], Employee ID [Employee ID], worked with our organization as an Accountant from [Joining Date] to [Last Working Day]. Their services and conduct were found to be satisfactory.

We wish them success in their future assignments.

[HR Name], [HR Designation]

How to Request a Relieving Letter from HR

To get a relieving letter, you should request it formally from your employer or HR department. Here’s how you can do it:

1. Write a polite email or letter to HR/Manager.
2. Mention your last working date, designation, and employee ID.
3. State the need for the relieving letter (for job change, studies, etc.).
4. Thank them and offer to provide any needed details.

Sample request email:

Subject: Request for Relieving Letter

Dear [HR Manager’s Name],

I kindly request my relieving letter for my employment as [Designation] at [Company Name]. My last working day was [Last Working Day]. Please let me know if any details are required.

Thank you for your support.

Sincerely,
[Your Name]

Tips for Writing and Using Relieving Letters

• Always check for correct spellings and accurate dates.
• Use formal, polite language throughout the letter.
• Submit all required company property and clear dues before requesting the letter.
• Store your relieving letter safely for future job or academic uses.

Where Can You Learn More?

Explore more official letter formats at Vedantu for a strong foundation in English:

• Formal Letter
• Experience Letter for Teacher
• Letter Writing
• Job Application Letter Format
• Authorization Letter
• School Leaving Certificate Application

In summary, a relieving letter is an essential official document used to confirm the formal exit of an employee from a job. It is important for job changes, further studies, and document verification. Understanding its format and use is valuable for school, exams, and future work life. Practice with Vedantu’s learning resources to master such writing skills easily.