E-Mail - How to Send E-Mail?

The abbreviation "e-mail" stands for "electronic mail," and it refers to information that is stored on a computer and transmitted between two users through a telecommunications network. E-mail, to define it simply, is a message that can include text, files, images, or other attachments and is sent over a network to a specific person or group of people. The first email was sent in 1971 by Ray Tomlinson.

Icon of E-Mail

Define E-Mail

Email (Electronic mail) is a type of digital correspondence that allows you to send and receive text messages, picture files, and other files to and from anyone with an e-mail address. It is most commonly used in business, education, technical communication, and document interactions.

Numerous service providers on the Internet offer free e-mail services, such as www.gmail.com, www.yahoo.com, www.hotmail.com, and www.msn.com. A username is the first part of the email address. The second part, or domain name, specifies the Internet service provider to which the email is sent. The '@' symbol separates the two parts (pronounced as "at the rate").

Advantages of Email

• Email is often combined with a calendar, address book, instant messaging, and other features for convenience and productivity.

• You'll need an email address if you want to register for any service like Facebook or place an order with an online retailer like Flipkart so that you can be safely identified and contacted.

• Email service providers offer simple management tools that let you file, label, evaluate, find, group, and filter your emails. Even the ability to control spam or junk email is simple.

• Your email is delivered to a password-protected account that is only accessible to you and is private.

• You can include as few or as many people in a conversation as you like by sending an email to multiple recipients at once.

• To receive your mail, you don't need to be at home. Any computer or mobile device with an Internet connection can access it.

About Gmail

Google offers Gmail as a free email service. Gmail is similar to other email services in many ways: You can send and receive emails, stop spam, build an address book, and do other common email tasks. It also has some additional distinctive features contributing to its status as one of the most widely used online email services.

Features of Gmail

• Uses technology to prevent spam from reaching your inbox. Most spam is regularly sent to a separate spam folder where it is deleted after 30 days.

• Whenever you exchange emails with another person regarding a particular subject or event, you have an email conversation. Gmail automatically groups these emails together, keeping your inbox more organised.

• If your computer has a microphone and/or webcam, you can use the voice and video chat feature to communicate with someone instead of sending them an email.

Gmail Window

How to Send Mail?

To send an e-mail, follow these steps:

• Open your email programme, and then select Compose New Message.

•  Your email program's name for this button might be different.

• Enter the recipient's address in the "To" text box or click on a name in the address book.

• In the subject line of your email, write a concise summary.

• Type your message by clicking the message field.

• To send the message, click Send.

Understanding E-mail Address

You'll need both an email address and an email account to receive emails. Additionally, you'll need to get other people's email addresses if you want to send emails to them. It's critical to learn how to correctly write email addresses because if you enter them incorrectly, your emails may not be delivered or they may be delivered to the incorrect recipient.

Email addresses are always written in the same format, including a user name, the @ (at) symbol, and the email provider's domain.

• The name you select to use to identify yourself is your user name. Example: XYZ.23, AB.13 etc.

• The website that contains your email account is your email provider. Example:@gmail, @Yahoo

• Some companies and groups use email addresses with the domain of their own websites. Example: @facebook.com

Things to Know

• The email was created to help people communicate with one another.

• The STS-43 Atlantis crew sent the first email from space in 1991.

• The first commercial email client was Hotmail.

• Every day, an average of 98 emails are sent and received.

Summary

The ability to send and receive text messages, image files, and other files to and from anyone with an email address is provided by email (also known as electronic mail). Email is quick, simple, and reasonably priced. Using email to communicate is formal. It must be concise and well-written. 

Learning By Doing

Choose the correct answer.

1. What is the name of the process of sending a message from one person to another via a computer?

1. Advertising

2. Marketing

3. SMS

4. Email

2. We can communicate with anyone in the world using e-mail.

1. True

2. False

3. Once deleted, an email cannot be recovered.

1. True

2. False 

Solved Questions

1. How is Email sent?

1. Through internet

2. Through Post

3. Through T.V cable

4. Through Telephone

Ans: A)  Email is through the internet.

2. Is sending emails time-consuming?

Ans: Computers and the internet are both fast, so it's no surprise that email is usually quick. It is not uncommon for an email to be delivered and ready to read or download within seconds of the sender pressing the "Send" button.

3. The first part of the e-mail address identifies the.............?

1. User Name

2. Domain Name

3. ISP

4. Residential Address

Ans: A) The username can be your name, the name of your company, or anything else you want people to remember you by. You must have a unique username; you cannot have the same email address as someone else.