Step-by-Step Guide: Writing a Resume Email for Job Applications
| Element | What to Write | Example |
|---|---|---|
| Subject Line | Job Title / Reference + Name | Application for Sales Executive – Priya Verma |
| Salutation | Formal greeting | Dear Mr. Sharma, |
| Email Body | Short introduction + mention attached resume | I am applying for the Sales Executive position. Please find my resume attached. |
| Attachment | PDF resume with clear file name | Priya_Verma_Resume.pdf |
| Closing | Polite closing with contact | Regards, Priya Verma, 9876543210 |
How To Write an Email When Sending a Resume
Knowing how to write an email when sending a resume is a must for students and professionals alike. A strong resume email creates a good first impression and helps your job application stand out to recruiters.
Step-by-Step Guide to Resume Email Format
- Check if the employer has given special instructions or a job reference.
- Use a clear, informative subject line: Job Title – Your Name.
- Start with a formal greeting, such as "Dear Mr./Ms. [Last Name]".
- Introduce yourself and mention the position you are applying for.
- State that your resume/CV is attached for their review.
- Close the email politely and include your contact details.
- Attach your resume in PDF format with your full name in the file name.
Essential Tips for Emailing Your Resume
When sending your resume by email, keep your message short and professional. Double-check for spelling errors, and always use a formal tone. Make sure your attachment opens easily by sending it as a PDF named with your name and the word "Resume".
Professional Email Address
Use an email address with your real name, like amit.kumar@email.com. Avoid using nicknames or casual addresses, as this can seem unprofessional to recruiters.
Email Subject Line Guidelines
| Correct Subject Line | Why it Works |
|---|---|
| Application for Content Writer – Rohan Singh | Shows job title and your name clearly |
| Resume: Marketing Intern – Priya Gupta | Makes application easy to find |
| Job Ref: 0025, Data Analyst – Anjali Desai | Includes reference number if given |
Sample Email Template for Sending a Resume
You can use the following template as a reference. Just change the details for your application and follow any instructions in the job ad.
Subject: Application for Software Developer – Rahul Mehra Dear Ms. Kapoor, I am writing to apply for the Software Developer position at ABC Solutions, as advertised on your website. Please find attached my resume for your consideration. I am confident that my coding skills and internship experience would be a good fit for your team. Thank you for your time. I look forward to your response. Regards, Rahul Mehra rahul.mehra@email.com | 9876543210 LinkedIn: linkedin.com/in/rahulmehra
Best Practices for Attachments and File Naming
- Save your resume as a PDF file for easy opening.
- Use a simple name like Name_Position_Resume.pdf (example: RahulMehra_SoftwareDeveloper_Resume.pdf).
- Attach only the files asked for (resume, cover letter if required).
Common Mistakes to Avoid When Emailing a Resume
- Forgetting to attach your resume file.
- Using an informal greeting ("Hi" or only the first name).
- Writing a very long or unclear email body.
- Using casual language or emojis in your message.
- Sending a resume in a format like .docx if the employer asks for PDF.
How This Topic Helps Students
Learning how to write an email when sending a resume boosts your chances in school placements, competitive exams, and everyday job searches. This skill is valued worldwide and shows you understand modern business communication. Practising clear resume emails builds both your writing and professional confidence.
Other Useful Resources
- Formal Letter: Format and Examples
- Letter Writing Tips for Students
- Job Application Letter Format
- Email Format for Students
- Application for Bank Statement
In summary, knowing how to write an email when sending a resume is a necessary skill for school, competitive exams, and real-life job applications. Use a polite tone, a clear subject, and attach your resume in the right format. By following these tips and practicing with templates, you will communicate professionally and improve your chances of success. At Vedantu, we help you master essential skills for your academic and career journey.
FAQs on How to Write an Email When Submitting a Resume
1. What should I write in an email when sending a resume?
When sending a resume via email, craft a professional message. Start with a concise subject line highlighting your target job and name. The body should briefly introduce yourself and your qualifications, mentioning the attached resume. End with a polite closing and your contact information. Always double-check for errors before sending!
2. How do I write a subject line for a resume email?
A strong subject line for your resume email is crucial. Keep it concise (under 50 characters), professional, and relevant to the job. Good examples include: "Application for [Job Title] - [Your Name]" or "[Your Name] - Resume for [Job Title] at [Company Name]". Avoid generic or overly informal phrases.
3. Should I include my cover letter in the attachment or in the email body?
Generally, attach your cover letter as a separate PDF document along with your resume. While a very brief mention in the email body might suffice, avoid including the full cover letter text within the email itself.
4. Which file format should I use for my resume attachment?
Always use a PDF format for your resume attachment. PDFs maintain formatting across different devices and operating systems, ensuring your resume appears consistently to the recipient.
5. Can you provide a sample email for sending a resume?
Here's a sample: Subject: Application for Marketing Manager - John Smith. Dear [Hiring Manager Name], I am writing to express my interest in the Marketing Manager position. My resume, attached for your review, details my qualifications and experience. Thank you for your time and consideration. Sincerely, John Smith.
6. What should you write in an email when sending a resume?
Your email should clearly state the job you're applying for. Include a brief, compelling introduction highlighting relevant skills. Mention the attached resume and thank the recipient for their time and consideration. Professionalism and accuracy are key!
7. How to write an email subject for sending a resume?
Keep it brief, professional, and informative. Include keywords like "Resume for [Job Title]" or "Application for [Job Title] - [Your Name]" to help it stand out. Make it easy for the recruiter to understand the email’s purpose at a glance.
8. What do I say when I send my CV via email?
Begin by clearly stating the position you are applying for. Briefly highlight your key skills and experience relevant to the role. Mention your attached CV (or resume) and express your enthusiasm for the opportunity. Conclude with a professional closing and your contact details.
9. How do you introduce yourself in an email when sending a resume?
A concise and impactful introduction is vital. Start by stating your name and the specific job you're applying for. Briefly highlight 1-2 key achievements or skills relevant to the position. Your goal is to pique their interest and encourage them to open your attached resume.
10. How can I customize my resume email for different industries?
Tailor your email to each job application. Highlight skills and experiences most relevant to the specific industry and role. Research the company and use keywords from the job description to demonstrate your understanding of their needs. Use a professional and formal tone appropriate for the industry.
11. What naming formats help HR find my resume easily?
Use a clear and consistent naming convention. A good format is "FirstName_LastName_Resume.pdf". This makes it easy for HR to find and identify your resume quickly among many applications.
12. What are cultural differences in emailing resumes globally?
Cultural norms vary regarding email etiquette. Research the country and company culture before sending. Some cultures prefer more formal language, while others may be more informal. Be mindful of addressing protocols and salutations in different regions.
