Question

You have received an invitation letter from the Principal and staff of Govt. Senior Secondary School, Alwar. You have to attend Career Day Function on 15th February, 2013 at 2 p.m. as a Chief Guest of the function. Write a refusal to the invitation owing to your busy schedule.

Answer 1

Hint: This type of letter is a formal letter. Formal letters are brief and to the point. The content in a formal letter is not descriptive and has no need for an elaborate explanation.

Complete answer:

To Dated : 10.02.2013
The Principal,
Govt. Senior Secondary School,
Alwar.

                 Subject - Apology for not being able to attend Career Day

Respected Sir/Madam,
I am honoured at being chosen as the Chief Guest for Career Day and am very thankful for the invitation. However, I am extremely apologetic to inform you that I will not be able to attend the function, owing to my busy schedule on the 15th of February, 2013.
I hope that all the students will choose a career that befits their goals and passions. I wish them very good luck with their future endeavors.
Thanking you for the invitation once again.
                                                                                                                                  Yours faithfully,
                                                                                                                                      Sohini Bose
                                                                                                                                     (Designation)


Note: It is important to get the format of a formal letter correct. There should be at least two paragraphs in a formal letter. The tone of such a letter should be passive, formal, and crisp. Too much detail and personal information should be avoided. Writing the date is of utmost importance. The designation of the sender is to be written below the name without the brackets. The name should always be written in full, that is, the surname should always be included.