Question

For which kind of letter would the following be appropriate?
We discussed your proposal at our last staff meeting and decided to implement it next month…
This question has multiple correct options.
A. Formal
B. Informal
C. Semi-formal
D. Business.

Answer 1

Hint: In this question we need to look for the right type of letter relating to a given sentence as an example. Let’s understand what letters are.
A letter is a written message conveyed from one person to another person through a medium. Letters can be formal and informal. Besides a means of communication and a store of information, letter writing has played a role in the reproduction of writing as an art throughout history.

Complete answer:
Let’s analyze and examine the given options:
> Formal: These letters follow a certain pattern and formality. They are strictly kept professional in nature, and directly address the issues concerned. Any type of business letter or letter to authorities falls within this given category. As per the definition of this type of letter the given sentence is not very formal with a proper format so it’s an inappropriate option.
> Informal: These are personal letters. They need not follow any set pattern or adhere to any formalities. They contain personal information or are a written conversation. Informal letters are generally written to friends, acquaintances, relatives etc. According to the given definition this option is totally inappropriate.
> Semi-formal: A semi-formal letter is written to someone that you know by name and with whom you have a professional or business relationship with, for instance; your teacher, accountant, landlord, etc. The surname should be used when addressing them – Dear Mrs. Thomas, Dear Mr. Jones.
> Business: A business letter is a letter from one company to another, or between such organizations and their customers, clients, or other external parties. The overall style of letter depends on the relationship between the parties concerned.

Option (C) and option (D) are correct options because both definitions are similar to each other.

Note:
Knowing actual meaning is necessary for the given question because letter writing is a skill which everyone should know about and we must study the types of the letters.