Question

Write a letter to M/S P.K. Publications, Karolbagh, New Delhi ordering some titles of National Integration books for your school library. You are Sakina/Saif, Librarian of Happy School, Dayaganj, Delhi. (100-120 words)

Answer 1

Hint: Formal letters use official language, while informal letters are written in a friendly language. Formal letters are addressed to people of importance, so they need to be written in a respectable form of language.

Complete answer:
 Formal letters are usually written amongst professionals addressing each other or a student writing to a figure of authority. Since they are always written professionally, it is necessary to maintain decorum and write in a very deferential way.

The format of a formal letter is as follows-
-sender’s address
-receiver’s address
-date
-subject
-greeting
-introduction + body + conclusion
-signature

FORMAL LETTER
Sakina/Saif,
Happy School,
Dayaganj,
Delhi.

To,
M/S P.K. Publications,
Karolbagh,
New Delhi.
12th June 2020.
Subject- Order for some new titles of books for the school library.
Respected Sir/Madam,
     I am a librarian working in this school for the last ten years. I am writing this letter to inform you about the requirement of some titles of National Integration books for our school library. It is a matter of great concern for all the students.
     Since the new academic year is starting in a couple of days, we are in urgent need of some of the titles, as they are used to teach students in the curriculum. They are crucial to the syllabus of the school’s course. I have attached all the lists of the books needed as well as the quantity of each title as needed. I hope you will be able to complete our request at this time.
     I am sure that you will take all the necessary steps to help all the students in this school
and that your efficient office will carry out our request.
Thanking you,

Yours sincerely,
Sakina/Saif.

Note:
 Formal letters must use very formal and simple language and it is important to maintain that official language. It is also necessary to keep it short and respectful. Use the given format to construct a formal letter.