Question

On 30th November, your school is going to hold its annual sports day. You want Mr. Dhanraj Pillai, a noted hockey player to give away the prizes to the budding sportspersons of the school. Write a formal invitation in about 50 words requesting him to grace the occasion. You are Karuna/ Karan. Sports secretary, Sunrise Global School, Agra.

Answer 1

Hint: The format for a formal invitation can be understood in brief as –
Name of the host (the person or place hosting the event)
1. Date ( of sending the invite)
2. Salutation (sir/ madam)
3. Main body (purpose of inviting, day, date, location of event)
4. RSVP (respond back time)
5. Name and number of the host or the person inviting.

Complete solution:
Sunrise Global School
Agra,
8th August, 2020

Respected Sir,
Our school is organizing its Annual Sports Day on 9th September, 2020. We will be honoured if you will grace us with your presence and inspire the budding sportspersons of our school. It is our sincere request that you hand over the prizes to our sportspersons in our school sports ground at 4 pm.
Kindly confirm your availability by 30th of August, 2020.

Yours sincerely,
Karuna
Sports secretary

Note: Do not clutter the main body with unnecessary pleasantries and information. Keep the invite crisp, clear and to the point. Always make sure everything is towards the right side of the letter.