Question

Look at the handout below. Write a letter to the organizers asking for details as you want to participate in it.
                      Save the Planet
- A mammoth rally to be organized to save the environment.
- School children to participate
- Free T-shirts and gifts for participants
- Social duty of every citizen
- Contact for the details.
Save the Planet Mission
Orange City Appts
Nagpur

Answer 1

Hint: A letter is the traditional system of formal and informal communication. It can be of two types depending on the receiver- formal and informal. The former is the type which is mainly written to people who are not from our family or friend circles. The latter is the type that is written to the people who are members of our family or our friends.

Complete step by step answer:
Gauri Deb,
89, Main City Road
Nagpur
Dated: 25th October 2020

To,
The Person-in-Charge,
Save the Planet Mission,
Orange City Apts.
Nagpur
Subject- Information for participating in the rally
Respected Sir/Madam,
I am a student of class IX studying in Vidyamandir, Nagpur. I am fascinated by your initiative of organizing a mammoth rally to save the Environment. I believe and understand that it is our responsibility to save our life-giving and life-saving Mother Earth. This creative initiative of yours will definitely create more and more awareness for the need to save our planet.
I, therefore, want to know about the following details:
Venue of the rally
Timings of the rally
Registration process
Formalities (if any)

Sir/Madam,I request you to let me know if the participants need to undergo a medical check-up. I would be obliged if I can offer any help in preparing posters and charts.


Looking forward to your reply,
Yours truly,
Gauri Deb

Note:
As we had discussed earlier, a letter is the conventional system of written communication. There are two types of recipients: formal and informal. The above letter is formal.