Question

Explain the various parts or layouts of a business letter.

Answer 1

Hint: A business letter is communication between companies, or between companies and their customers, clients, or other external parties. A business letter can be valuable because it creates a permanent written record and is more likely to be considered seriously by the receiver than other types of communication.

Complete answer:
The various parts or layouts of business letter are:-
Address of the sender: Ideally, you should have printed company letterhead. Letterhead, like having a company website, communicates that your company is legitimate. Even if your address is simply typed at the top, including it serves a practical purpose because you don't want the recipient to have to look up your address in order to respond.

Date: Whoever receives the letter must be aware of when it was written. It is preferable to use a standard US format. As an example, consider the following: 22nd of August, 2019.
The address of the recipient. Include the recipient's address so that you have the information handy when printing out the envelope. A complete recipient address also ensures that the letter does not get lost in the office shuffle wherever you send it.

Greetings: Please accept my greeting. A “To whom it may concern” or “Dear Sir or Madam” is an excellent way to ensure that your letter is ignored. Find out the name of the person who should receive the letter, even if it means using professional platforms or calling the company.

Body: The body. In business, time is money, so get down to business and make your case or communicate your message as quickly as possible.

Signing/closing: Use a more formal closing, such as "Sincerely" or "Thank you." Only the first word of the closing should be capitalised. Remember to leave four lines of space after the closing to allow for your signature.

Enclosures: If there are any additional items to include with the letter, it is best to list them so the recipient remembers what was included.

Note: There are two aspects of how to write a business letter that can make or break a letter's effectiveness out of all of the components in a business letter: The recipient address and salutation must include a human being's name, and the body of the letter must get to the point quickly and persuade the reader.