Question

You are Anoop/Akriti of Baden Powell Senior Secondary School, Delhi. Write a letter to the Sales Manager, Aparna Publishing House, placing an order for the books (minimum for titles) for your school library. Invent the necessary details.

Answer 1

Hint: For writing a letter to a manager, principal, CEO and other officers, we use a Formal Letter Format. The tone of the entire letter must also be formal and ‘to the point’.

Complete answer:
Baden Powell Senior Secondary School,
New Delhi

To,
The Sales Manager,
Aparna Publishing House,
New Delhi
Date: - 6 January 2021
Subject - Order for Books

Sir,
We want to inform you that we are very pleased and satisfied with the services and the quality of the books that you had provided last year. We also want to place an order for some new books for the school library.

NAME	QUANTITY
1. Brief Indian History Book	10
2. English Grammar Book	12
3. Encyclopedia	6
4. Indian Geography Book	6

Kindly deliver the listed by the end this month. We will check the reception of the books. We would also really appreciate it if you could provide us with some discount for buying the books in a bulk.

Thank you.
Yours sincerely,
Akriti

Note:
I) While writing a formal letter, one should make sure that there are no errors in the name, date, address and other information that is intended in the letter.
II) The letter should be concise, and not very stretched out. The first paragraph along with the salutations must contain the purpose of the letter.